Underground Project Assistant

Major Drilling is seeking a Project Assistant to support the underground project office located in Elko, NV. We are looking for a master multi‑tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and visitors by handling office tasks, providing polite and professional assistance via phone, mail, and e‑mail, making reservations or travel arrangements, and maintaining a positive presence in the workplace.

To be successful as a Project Assistant, candidates should be professional, polite, attentive, and accurate. They should always be prepared and responsive, willing to meet each challenge directly. The Project Assistant must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, they should become familiar with a variety of the field’s concepts, practices, and procedures.

The Project Assistant provides support to on‑site leaders, employees, and office visitors by handling a variety of tasks to ensure that all interactions between Major Drilling and others are positive and productive.

Responsibilities

- Assist project leadership with tasks as assigned

- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

- Answer and direct phone calls

- Reply to email, telephone, or in‑person inquiries

- Maintain contact lists

- Organize and schedule meetings and appointments

- Produce and distribute correspondence, memos, letters, emails, and forms

- Assist in the preparation of regularly scheduled reports

- Develop and maintain a filing system

- Book travel arrangements

- Submit and reconcile expense reports

- Provide general support to visitors and new employees

- Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories

- Book conference calls, rooms, transportation, couriers, hotels, etc.

- Handle sensitive information in a confidential manner

- Take accurate meeting minutes as needed

- Other duties as assigned

Requirements

- High school diploma or GED preferred

- Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)

- Proven administrative or assistant experience

- Knowledge of office administrative systems and procedures

- Excellent time‑management skills and ability to multi‑task and prioritize work

- Attention to detail and strong problem‑solving skills

- Excellent written and verbal communication skills

- Strong organizational and planning skills

Major Drilling offers a comprehensive benefits package which includes:

- Low Premium/Low Deductible Medical, Dental, Vision, Rx Coverage

- FSA/HSA Option

- 401(k) and Roth 401(k) Plan with Employer Match

- Employer Provided Life Insurance

- Employee Assistance Program

- Optional Identity Theft/Legal Protection Plan

- Paid Time Off and Paid Holidays

Major Drilling America, Inc. is an Equal Opportunity Employer.

This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.