Temporary Finance & Accounting Assistant

Position Summary (Temp-6 months):

The Temporary Finance & Accounting Assistant will provide comprehensive support to the Chief Financial Officer (CFO) for a six-month period. This role involves handling sensitive financial and customer information, performing routine accounting tasks, and assisting with month-end and year-end processes. The ideal candidate is detail-oriented, highly organized, and capable of working independently while maintaining strict confidentiality.

Key Responsibilities:

- Maintain sensitive customer, confidential, and proprietary business information securely and responsibly.

- Utilize government websites, professional resources, and internal expertise to research and gather financial information.

- Post bank deposits, print checks, and assist with month-end reconciliations.

- Conduct routine data entry for accounting records, including accounts payable, billing, and accounts receivable.

- Issue, post, and mail computer-generated checks.

- Review and verify billing statements and invoices for accuracy; report discrepancies promptly.

- Maintain vendor files and transition to digital archiving where applicable.

- Assist with month-end and year-end closings, including journal entries and account reconciliations.

- File and organize invoices, vendor records, and other financial documents.

- Support audits by providing accurate records and responding to inquiries.

- Investigate and resolve billing discrepancies in collaboration with internal teams.

- Answer telephones and perform clerical tasks as needed.

- Operate office equipment, including computers, copiers, fax machines, and 10-key calculators.

- Perform other duties as assigned by the CFO.

Qualifications & Requirements:

- Associate degree in Accounting, Finance, or related field preferred; equivalent experience accepted.

- Minimum 1–2 years of experience in accounting or finance support roles.

- Strong understanding of basic accounting principles and practices.

- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

- Familiarity with accounting software (QuickBooks or similar) is a plus.

- Ability to maintain strict confidentiality and adhere to HIPAA guidelines.

- Excellent verbal and written communication skills.

- Strong organizational and multitasking abilities with attention to detail.

- Ability to work independently and prioritize tasks to meet deadlines.

- Professionalism and tact when handling sensitive or difficult situations.

Skills & Competencies:

- Technical Skills: Data entry, reconciliations, check processing, document management.

- Analytical Skills: Ability to identify and resolve discrepancies, problem-solving.

- Interpersonal Skills: Effective communication with diverse individuals and teams.

- Time Management: Ability to manage competing priorities under pressure.

- Confidentiality: Demonstrated ability to handle sensitive information responsibly.

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Work Location: In person