Sr. Project Administrative Support Specialist

Requisition Number: 2762

Requisition Number: 2762

Job Title: Sr. Project Administrative Support Specialist

Date Opened: 11/20/2025

Location: Covington

Industry: Oil & Gas

Department: Administrative Support

Employment Type: Full-Time Regular Employment

Part-Time Available: No

FLSA Exemption: Non-Exempt

Eligible for US Work Authorization Sponsorship: No

Job Summary:

Project Administrative Support Specialist performs a variety of administrative activities to provide support to the construction organizational unit or project team.

Job Duties and Responsibilities:

- SharePoint Administrator

o Create project hubs and related support sites for project management, document control and contractor repositories;

o Collaborate with Contractors, Project Managers, Engineers, and Construction VP;

o Train end users and other departments;

o Ensure prompt review of transmittals.

- Assist the Department’s HSE Advisor

o Performing monthly ISNetworld Contractor Tabletop Employee Training Audits and Pre-job Contractor reviews to ensure compliance. ISNetworld certified;

o Create streamlined process flow controls and related forms.

- Performance Metric Comparisons, Cost/Budget Analytics, and Forecast Price Cataloging reporting;

- Assist with process flow controls and document management;

- Collaborate with Project Managers, supervisor, and Construction VP to ensure accuracy and implementation of controls.

Qualifications (Knowledge, Skills and Abilities):

- HS Diploma/GED required with minimum ten (10) years related experience;

- Ten (10) or more years’ experience in a similar role at an industry operating company;

- Ten (10) or more years’ experience supporting the contractor management function;

- Experience with administrative duties in ISNetworld required;

- Strong organizational skills and attention to detail;

- Ability to follow systems, procedures and work flow processes and contribute to their improvement;

- Ability to work in fast-paced environment;

- Intermediate knowledge in MS Office, including MS Excel, MS Word, SharePoint, MS PowerPoint, and MS Outlook;

- Ability to interact with staff at all levels.

Working Conditions:

- Work is conducted in an office environment (Private or Semi-Private Office) and may require occasional travel to off-site work locations;

- Interaction with other team members, as well as supervisors and client personnel.

Physical Requirements (With or without Reasonable Accommodation):

- Must be able to lift and carry five (5) pounds;

- Sufficient clarity of speech and hearing or other communication capabilities which permits employee to communicate effectively;

- Ability to sit for prolonged periods of time;

- Sufficient vision or other powers of observation which permits employee to conduct analysis and investigations;

- Sufficient manual dexterity which permit the employee to perform routine office duties;

- Sufficient personal mobility and physical reflexes to perform office duties and travel when necessary to off-site locations.

This job description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

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