Sr Exec Admin Coordinator-Oakbrook Terrace, IL

Who We Are

We're powering a cleaner, brighter future.

Exelon is leading the energy transformation, and we're calling all problem solvers, innovators, community builders and change makers. Work with us to deliver solutions that make our diverse cities and communities stronger, healthier and more resilient.

We're powered by purpose-driven people like you who believe in being inclusive and creative, and value safety, innovation, integrity and community service. We are a Fortune 200 company, 20,000 colleagues strong serving more than 10.7 million customers at six energy companies Atlantic City Electric (ACE), Baltimore Gas and Electric (BGE), Commonwealth Edison (ComEd), Delmarva Power & Light (DPL), PECO Energy Company (PECO), and Potomac Electric Power Company (Pepco).

We're committed to creating an environment where every person can thrive. Our employee experience is grounded in four tenets that guide how we support our people: purposeful careers, growth opportunities, community impact, and support to thrive.

In our relentless pursuit of excellence, we elevate diverse voices, fresh perspectives and bold thinking. And since we know transforming the future of energy is hard work, we provide competitive compensation, incentives, excellent benefits and the opportunity to build a rewarding career.

Are you in?

Primary Purpose

The Senior Executive Administrative Coordinator to the Chief Operating Officer provides high-level, strategic administrative and operational support to enable effective execution of enterprise priorities. The role serves as a key liaison across cross-functional teams, ensures executive decision readiness, and manages the operating cadence of the COO Office in a fast-paced environment.

Primary Duties

Executive & Cross-Functional Coordination

- Coordinate cross-functional initiatives across engineering, finance, safety, operations, and customer service to align timelines, priorities, and calendar demands.

- Serve as a liaison among stakeholders to drive execution of deadlines and maintain visibility on initiatives impacting the COO Office.

- Partner with the Chief of Staff to ensure projects are tracked and prepared for timely COO review and approval.

COO Operating Cadence & Meeting Management

- Facilitate weekly and monthly operational reviews, including agenda development, note capture, and follow-up tracking.

- Distribute pre-read materials in advance and attach critical documents to calendar invites to ensure executive readiness.

- Track action items and maintain accountability across teams.

Executive Briefing & Decision Support

- Prepare the EVP & COO for internal, board, and external meetings through concise briefs, summaries, and talking points.

- Ensure information routed to the COO Office is complete, aligned, and sufficient to support timely decision-making.

- Anticipate information gaps, risks, and cross-functional impacts ahead of decision points.

Executive Communications & Alignment

- Draft and coordinate clear internal communications on behalf of the COO Office.

- Support consistency across leadership and executive administrative teams for meeting coverage, out-of-office communications, and policy updates.

- Ensure alignment of COO expectations with executive and administrative responsibilities.

Adaptability, Resilience & Priority Management

- Adjust quickly to shifting priorities and urgent matters while maintaining composure and accuracy.

- Balance communication of new policies with daily operational and calendar demands.

- Maintain discretion and reliability during periods of high workload.

Financial Administration & Compliance

- Support executive expense processing, approvals, and reconciliation activities in accordance with corporate policy and delegated authority.

- Maintain audit-ready documentation and ensure compliance with applicable travel, expense, and approval policies.

- Exercise discretion and accuracy when handling sensitive financial related information.

Information Management & Confidential Handling

- Manage confidential executive materials, communications, and records with a high degree of discretion and professionalism.

- Ensure sensitive information provided to or on behalf of the COO is accurate, complete, and shared only with appropriate stakeholders.

- Maintain organized records and materials that support continuity, decision-making, and executive efficiency.

Job Scope

- Supports the Chief Operating Officer for ComEd.

Minimum Qualifications

- High School diploma or GED.

- At least 7 years of administrative work experience, including 5 years experience supporting an Executive.

- Experience in Human Resources and demonstrated knowledge of PeopleSoft preferred.

- Demonstrated knowledge and understanding of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, and other relevant technologies.

- Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.

- Demonstrated administrative, organizing and planning skills. Demonstrated ability to conduct research, identify data requirements and create research tools.

- Demonstrated knowledge of corporate and business unit policies procedures and practices.

- Proven ability to perform effectively in a high performance culture.

- Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).

- Demonstrated ability to identify and implement process enhancements and efficiencies.

- Demonstrated business acumen, customer awareness and ability to create value.

Benefits

- Annual salary will vary based on a candidate’s skills, qualifications, experience, and other factors: $79,200.00/Yr. – $108,900.00/Yr.

- Annual Bonus for eligible positions: 7%

- 401(k) match and annual company contribution

- Medical, dental and vision insurance

- Life and disability insurance

- Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave

- Employee Assistance Program and resources for mental and emotional support

- Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement

- Referral bonus program

- And much more

Note: Exelon-sponsored compensation and benefit programs may vary or not apply based on length of service, job grade, job classification or represented status. Eligibility will be determined by the written plan or program documents.