Specialist - CONST Technical Review

Overview

The Specialist for Technical Review will be responsible for reviewing and processing contractor payments for contracts managed by Construction and other areas as needed. The work covered by these contracts primarily involves the installation and/or maintenance of subsurface facilities on the Electric, Gas and Steam Distribution or Transmission Systems. The primary roles and responsibilities for this position is to process vendor payments accurately, timely, and in compliance with contract requirements, while ensuring adherence with all Company policies and procedures.

Responsibilities Core Responsibilities

- Ensure implementation of Company safety, health and environmental programs for employees whose work is directed.

- Ensure that safe work practices are followed, and the environment is fully protected in accordance with Company policy and governmental regulations.

- Ensure compliance with Company policies and procedures.

- Process contractor payments based on Construction specifications and manuals. Responsible for interpreting and understanding construction contracts, special conditions and all specifications to accurately process contractor payments.

- Understand and verify the items to be paid.

- Process contractor payments for Unit Price spot buys, lump sum pricing and purchase orders in accordance with the terms and conditions of established contracts and Company policies and procedures.

- Performs the technical review function for the contractor payment process. This requires a comprehensive review of all payment items, field notes and documentation to ensure proper reconciliation to validate vendor payments for work completed.

- Record and maintain detailed and accurate records for findings.

- Responsible for keeping up to date on all changes in the rules, regulations and specifications used for governing the administration of contracts.

- Interacts with Company field employees (Inspectors, Construction Representatives, Managers) to process contractor payments and resolve contractor payment discrepancies.

- Work closely with Construction Managers and contractor oversight teams to proactively drive positive changes to the contractor payment process as well as provide support for meeting the goals of the Department and Company.

- Perform other related tasks and assignments as required.

Qualifications

Required Education/Experience

- High School Diploma/GED and 5 years work experience or

- Associate's Degree and 4 years work experience or

- Bachelor's Degree and 3 years work experience

Preferred Education/Experience

- Bachelor's Degree and 3 years work experience Construction Management/Public Improvement or general construction, contracts, contract administration.

Relevant Work Experience

- A minimum of 3 years of construction, and / or construction administrative experience required.

- Overall understanding of Construction Management, unit items and the payment process required.

- Working knowledge of construction contract administration with specific experience on purchase orders and contractor payments required.

- Excellent oral and written communication skills and be well organized and flexible to handle multiple and changing priorities required.

- Proficient in Microsoft Office programs and be able to learn and use other computer applications and systems utilized within Construction (i.e., Maximo, CworX, Oracle, Smart App) required.

- Able to develop positive working relationships with internal and external customers required

- Working knowledge of contracts, special conditions, and other documents (i.e., street opening tickets, permits and reading of electric, gas, steam layouts) to support payment to contractors required.

- Working knowledge of Construction Specifications, Trenching and Restoration Manuals. A working understanding of street restoration process required.

Skills And Abilities

- Ability to build strong customer relationships

- Demonstrated written communication skills

- Develops and delivers effective presentations

- Strong written and verbal communication skills

- Effective interpersonal skills

- Ability to simultaneously handle multiple priorities

- Excellent organizational skills

- Well organized, detail oriented and flexible to handle multiple assignments

- Ability to influence internal and/or external constituents

Licenses and Certifications

- Driver's License Required

Physical Demands

- Sit or stand to answer a phone for the duration of the workday

- Sit or stand to use a keyboard, mouse, and computer for the duration of the workday

- Stand to use/operate office equipment for the duration of the workday

- Ability to read small print and symbols

Additional Physical Demands

- Must be able to respond to Company emergencies by performing a System Emergency Assignment to restore service to our customers.

- Must be able to work occasional extended or non-traditional hours due to Department or Company emergencies

- Must be able and willing to travel within Company service territory, as needed.

- Must be able to wear proper PPE

- Requires the use of personal vehicle