Senior Proposal Coordinator - Construction

Join Team Royal!

Why Royal? At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results. We believe in transforming the culture of construction, creating a space where everyone feels they belong. We are proud to support initiatives like "Breaking Barriers," showcasing the incredible contributions of women in our industry. Breaking Barriers: Women At Work Episode 1

We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time!

We believe in taking care of our team. From comprehensive wellness programs to continuous learning opportunities, we invest in your growth and well-being.

One Royal Culture Short Story

We have a current opening for a Proposal Coordinator.

- This position can sit out of the following regional offices: Sacramento, CA, Long Beach, CA, Dallas, TX.

Company-Wide Proposal Review and Quality Assurance

- Guide and mentor proposal coordinators to see the big picture, follow established processes, collaborate effectively, maintain schedules, and deliver high-quality, compelling proposals.

- Attend and participate in all proposal kickoffs to collaborate on win themes and proposal contents.

- Ensure all client-facing proposals meet the highest standards of quality with clear, strategic, messaging and strong positioning.

- Review, edit, and refine proposals and other marketing materials for grammar, clarity, and strategy.

- Ensure proposal packages are compliant, responsive, competitive, and compelling.

- Oversee proposal schedules to ensure submissions are completed responsibly, with sufficient lead time to uphold quality and accuracy.

- Keep calendar of all assigned proposals to ensure workload balance among staff.

- Oversee proposal closeout process to ensure new materials are saved to the marketing library.

- Own and manage the debrief process by collecting feedback from clients, facilitating internal reviews, and capturing lessons learned to continually improve proposal strategies and outcomes.

- Support continuous improvement by identifying ways to strengthen proposal processes and enhance quality.

- Provide mentorship or guidance to staff on proposal standards, writing, and formatting best practices.

Proposal Coordination

- Lead the end-to-end development of responses to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), including scheduling, technical writing, content gathering, collaboration, editing, design, and final production.

- Develop and articulate clear differentiators that position the firm for successful proposal outcomes.

- Ensure proposal packages are written with a consistent, unified voice.

- Coordinate with subcontractors/subconsultants for all necessary materials.

- Finalize case studies/project profiles.

- Update and maintain team resumes.

- Create interview slide decks.

General Marketing Department Support

- Oversee the development and continuous maintenance and improvement of marketing materials and the marketing library to ensure accuracy and brand consistency.

- Other specific marketing needs to support organizational vision and goals, including awards package submittals, client presentations, and updates to Salesforce.

Requirements

Education & Experience:

- 5+ years of marketing experience in the construction industry with extensive experience in proposal coordination

- Extensive expertise in navigating every phase of the publicly funded procurement process, from solicitation up to award.

- Proven experience in a senior-level proposal, marketing, or business development coordination role, with demonstrated responsibility for leading or overseeing proposal efforts

- Proven experience managing proposals for alternative delivery procurements, such as CMAR and Design-Build, etc.

- Bachelor’s degree in marketing public relations, mass communication, English or related field preferred.

Required Skills & Abilities:

- Proficient computer skills to include Microsoft Office Suite, Adobe Creative Cloud, with special emphasis in InDesign

- Exceptional writing, editing, and proofreading skills with strong attention to detail.

- Ability to make strategic content edits that elevate the firm’s position in competitive pursuits.

- Ability to create copy for marketing materials that include technical data and project descriptions.

- Ability to change priorities and handle numerous projects at the same time.

- Effective communication skills and adaptable communication style for interacting with team members, upper management, and clients.

- Ability to collaborate with different employees, leaders, and teams.

- Analytical and problem-solving skills.

- Graphic design skills a plus.

Safety & Physical Requirements

- Must wear proper PPE while on jobsites.

- Must comply with all safety standards and procedures.

- Sit, stand, and walk during the duration of the workday.

- Will lift, carry, push, pull, kneel, crouch, and reach.

- Must be able to lift up to 15 pounds at times.

Salary Range:

- $80,000/year - $95,000/year

We offer competitive wages plus benefits and 401(k).

Royal is proud to be an equal opportunity workplace. Individuals seeking employment at Royal are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.

We utilize E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security. E-Verify Link: http://www.uscis.gov/e-verify/employees

Equal Opportunity/Affirmative Action Employer: Veterans, women & minorities encouraged to apply.

Applicants must be authorized to work in the United States. Royal Electric is unable to sponsor or take over sponsorship of employment Visa at this time.

We promote a drug free workplace.

Benefits

- Health Care Plan (Medical, Dental & Vision)

- Retirement Plan (401k, IRA)

- Life Insurance (Basic, Voluntary & AD&D)

- Paid Time Off (Vacation, Sick & Public Holidays)

- Family Leave (Maternity, Paternity)

- Short Term & Long Term Disability

- Health

- - Health Care Plan (3 types of Medical plans, Discounted Dental & Orthodontist services for adults & children, Premium Vision Plan)

- Retirement Plan (Traditional 401k, Roth 401k).

- $50k Life Insurance (Basic, Voluntary, & AD&D)

- Paid Time Off (Vacation, Sick Leave, and 8 Paid Holidays)

- Family Leave FMLA (Maternity & Paternity)

- Short Term & Long-Term Disability

- Pet Insurance

- Flex Spending Accounts: Healthcare, Dependent care (Daycare children & elderly – work related), & Transit

- Pharmacy discounts

- Kisx Card (Surgery & Imaging Program)

- Opportunity for tuition reimbursement

- Wellness Resources

- - Free telehealth

- Health Joy App

- Free peer coach support - (mental health, stress management, substance use, and suicidal ideation)

- CancerCARE 1:1 Consulting and support with expert medical team

- Employee Assistance Support

- Hearing Aid discount plan

- Laser VisionCare discount plan

- Learning & Development

- - Safety training: Getting Everyone Home Safely

- Professional & Leadership Development Training

- Skill Development Training

- Mentorship Program

- On-The-Job & Classroom Training

Employee Referral Program: We value referrals from our employees! If you know someone who would be a great fit for this role, please refer them through our company’s referral program. Successful referrals can earn you an incentive!