Assistant Proposal Coordinator

About Us

NorthStar Energy Services, a

Quanta Services, Inc.

(NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About This Role

NorthStar Energy Services is seeking a motivated and detail-oriented Assistant Proposal Coordinator to join our growing team. In this entry-level role, you will support the proposal development process, helping to ensure the timely and accurate submission of project proposals to clients. This is an excellent opportunity to launch your career in business development, marketing, or project coordination within the energy industry.

What You'll Do

- When an RFP is received from a client, assign a proposal number, create bid folder on estimating network drive, and download all RFP bid documents for the estimators’ reference.

- Post all addendums and revisions in the bid folder.

- Review bid documents to determine all the deliverables required for submission with the proposal.

- Develop a requirements matrix assigning individuals with responsibility for each deliverable.

- Review, format, and assemble final documents for submission to client.

- Due to fluctuations in the volume of estimates that can be required, we often encounter a lot of last-minute demands. The person will often need to work under pressure with tight time restraints.

- Assist with creating marketing collateral…brochures, pamphlets, presentations, etc.

- Assist with promotional items – ordering and maintaining.

- Maintain folders with current employee resumes, organizational charts, Certificates of Insurance, safety data, QA/QC, and associated documents that may need to be provided with proposals and other presentations.

What You'll Bring

- Bachelor’s degree in English, Communications, Marketing, Business, or a related field preferred

- 0-3 years of experience

- Excellent writing, editing, and proofreading skills.

- Strong organizational skills with the ability to manage multiple tasks and deadlines.

- Attention to detail and good grammatical skills are a must. Creative writing skills would be a “Nice to Have”.

- Proficient in Power Point, Microsoft Publisher, Word, Excel, Adobe

- Artistic skills are a plus!

- Excellent writing, editing, and proofreading skills.

- Strong organizational skills with the ability to manage multiple tasks and deadlines.

What You'll Get

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

- 401(k) with immediate matching and vesting

- Fully comprehensive benefits packages; Medical, Dental, Vision

- Your choice of PPO, HSA, FSA

- Short term and long term benefits

- Employee discounts on consumer goods

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.