Senior Proposal Coordinator

Hazen and Sawyer is seeking a Senior Proposal Coordinator for our one of our Northeast offices.

As part of our Proposal Development team, the Senior Proposal Coordinator will play a key role in guiding and facilitating a collaborative process to develop high-quality, competitive proposals for engineering and environmental projects. Working closely with colleagues across disciplines, this position brings together diverse skills and perspectives to ensure each proposal benefits from the strengths of the entire team.

Why Hazen and Sawyer:

- Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."

- Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.

- We foster a work environment low on bureaucracy and high in creativity.

- We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.

- We currently have over 2,000 employees in 80+ offices throughout the United States, Latin America, Canada, and the UK.

- A flexible hybrid work schedule supports today's busy professionals.

Key Responsibilities:

- Manage the full lifecycle of proposals, from RFP analysis to final submission, ensuring compliance with client requirements.

- Facilitate strategy meetings with technical teams and leadership to develop winning approaches.

- Draft, edit, and refine compelling narratives, resumes, and project descriptions tailored to client needs.

- Maintain consistency in branding, messaging, and compliance across all deliverables.

- Coordinate and prepare materials for shortlist interviews and presentations.

- Contribute to the development of tools, templates, and best practices to enhance proposal efficiency and quality.

- Provide mentoring to junior staff regarding the proposal process and best practices

Required Qualifications:

- 8+ years in proposal coordination or marketing within the AEC industry, with at least 3 years in a senior/principal role

- Bachelor’s degree in Marketing, Communications, English, or related field Licenses

Skills

- Exceptional writing, editing, and organizational skills.

- Strong understanding of RFP processes and compliance requirements.

- Ability to manage multiple deadlines in a fast-paced environment.

- Proficiency in Adobe Creative Suite and MS Word; InDesign experience preferred.

Preferred Qualifications:

- MS PowerPoint, Deltek VantagePoint, SharePoint, MS Teams

What We Offer:

- Comprehensive health benefits (medical, dental, vision, and prescription plans)

- Pre-tax flexible spending plans for medical, dependent care, and transportation

- Short and long-term disability, and employer paid life insurance

- Paid holidays, floating holidays, and paid time off (PTO)

- Employer-contributed 401(k) plan and additional financial planning support

- Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships

- Starting pay range for this position depends on skills, experience, education and geographical location