Scheduling Administrator

About Pacific Powertech

Pacific Powertech Inc. (PPI), established in 1994, is a primary independent electrical testing/commissioning service provider in BC. We offer NETA certified Field Service and Engineering resources at the highest technical level to the power industry.

Our key values are:

- People - Create a respectful, challenging and rewarding work environment where team members operate with integrity and achieve success in their careers. Inspire our team to believe in themselves and others by approaching challenges with a positive attitude.

- Safety -Ensure that safety is at the forefront of everything we do by continuously updating our training and developing safe work procedures for every aspect of the work we perform

- Services - Aspire to be the leading provider of specialized electrical testing and engineering services while remaining trustworthy and dependable to all stakeholders. Respond promptly and efficiently to the challenges and demands of our customers.

- Community - Be a responsible corporate citizen that gives back to the community and makes a difference by helping support those less fortunate

Our team is rapidly growing and we have an open employment opportunity for project scheduling & manager support.

We are looking for a candidate with long term career aspirations to help us manage our continued growth and work with an incredible team of innovative minds. The role is a wide reaching and challenging one to fill. If you have excellent technical, customer service, and organizational skills and have a desire to grow your career, we would love to hear from you!

Qualifications

The ideal candidate must have:

- Exceptional organizational skills, with the ability to multitask and prioritize in a fast-paced, high-pressure environment

- Proven technical aptitude and ability to quickly learn new software systems

- Strong office administration skills

- Strong relationship-building and customer service skills; able to work effectively in a team

- Ability to adapt and remain composed under tight deadlines and shifting priorities

- Skilled in prioritization and workload management; self-directed learner

- Excellent communication skills, both in-person and on the phone

It would be considered an asset if the candidate had:

- Related experience with scheduling/dispatching service technicians

- Experience working in the electrical utility field

- Experience using SAP Business One and/or SAP Field Service Management software

Job Description

The duties associated with this role include, but are not limited to:

- Creation/set up of new projects

- Management and maintenance of dispatch board (Field Service Management software)

- Regular use/upkeep of SAP Business One ERP software

- Coordination with customers & project managers to schedule projects

- Coordination of power outage isolations with BC Hydro & other utilities

- Management of crew schedules (including vacation, training, rest time, etc.)

- Scheduling and coordinating subcontractors

- Travel arrangements & bookings

- Regular support to our project management group

- Preparing customer quotations

- Cross training with office administrator

- General office duties

- Organize and lead weekly scheduling meetings with project managers

The successful candidate must have strong Microsoft Office skills including Outlook, Word, and Excel.

This role reports to the Administrative Manager but also takes direction from/works closely with the entire management team.

This role requires full-time in-office presence.

Why Join Our Team?

- Competitive wage & health benefits

- Amazing team culture

- Close proximity to public transit

- Opportunity for advancement

Do you want to be part of the PPI team? The time is now!

Job Types: Full-time, Permanent

Pay: $52,000.00-$56,000.00 per year

Benefits:

- Casual dress

- Company events

- Extended health care

- On-site parking

- RRSP match

Application question(s):

- Are you proficient in Microsoft Office suite (outlook, excel, word, teams)

Education:

- Secondary School (preferred)

Experience:

- administrative: 1 year (required)

- scheduling/dispatch: 1 year (preferred)

Language:

- English (required)

Work Location: In person