Records Management Program Lead

Thanks for your interest in Oklo! We are searching for a Records Management Program Lead to join our team.

Position Description

The Records Management Program Lead is responsible for implementing and maintaining the records-lifecycle management processes and supporting the Document Control Manager in ensuring the availability of controlled information to meet quality/business/compliance needs.

Specific responsibilities may include:

- Configure/manage EDRMS workflows and permissions to allow for proper record authentication, submission, correction, and retrieval

- Implement process record lifecycle management (type/series identification, classification, indexing, retention, and archival/disposition)

- Establish and enforce retention schedules to ensure efficient and effective long-term, controlled custody, accessibility, and integrity of records

- Write and update policies and procedures to support program objectives and comply with regulatory, legal, corporate, and contractual requirements

- Support DCRM programmatic initiatives and process improvement

- Support QA audits, surveillances, and management assessments as needed

- Identify and collect records metrics for management reporting

- Maintain confidentiality regarding various types of sensitive information

- Supervise and mentor Records Management support personnel (e.g., records custodian)

- Train other department personnel and/or records liaisons in basic recordkeeping practices

- Support other departments to troubleshoot, find solutions, and enable successful recordkeeping

- Collaborate with other departments to support cross-cutting efforts, including IT policies, procurement/supplier processes, licensing and permitting, engineering design control, and QA/training records

Competencies

We are looking for a Records Management Program Lead who knows about:

- Using an Electronic Document/Records Management System (EDRMS) in a technical, engineering, scientific, government, legal, or business setting

- Designing and implementing a records repository complete with retention schedules and classification/indexing schemes

- Complying with Nuclear QA recordkeeping regulations (e.g., ASME NQA-1, 10 CFR 50 Appendix B, NRC RG 1.28, and related DOE directives)

- Handling and understanding construction and engineering documents and records

- Applying NARA's guidelines and practices and NIRMA's technical guides

- Tying records management to integrated safety management and change/configuration control

- Working with software such as MS Word/Excel, Gmail/Calendar, Adobe Acrobat Pro, ERMS system (e.g., SharePoint, Documentum, Devonway); bonus software proficiency includes Box, Slack, Confluence, Jira, SharePoint

- Maintaining and protecting confidential/proprietary information through various means, including disclosure restrictions, need to know, and role-based permissions

- Understanding information management and relational database concepts, including metadata and queries

- Managing time and workload using strong administrative and organizational skills

- Educating others on recordkeeping requirements in a collaborative and helpful manner

- Typing and data entry skills

We are looking for a Records Management Program Lead who is:

- Logical with strong reasoning, analytical, and critical thinking skills

- Highly detail oriented, with desire for accuracy and consistency

- Trustworthy and mature, capable of properly handling sensitive information

- A great communicator in both verbal and written form

- Organized and can prioritize and manage time/productivity without supervision

- Helpful and professional when it comes to meeting customer needs

- Passionate about clean energy and making advanced fission a reality

- An optimist at heart with a good attitude toward collaboration and teamwork

- Willing and able to learn quickly, and to think differently or do things in new ways

- Comfortable in a fast-paced, highly iterative startup environment

- An excellent writer who can write in a modern active voice, so make your cover letter compelling and write it well!

Minimum Qualifications:

- 8–10 yrs in records and document control in a regulated industry (nuclear strongly preferred), with five of those in an NQA-1 or ISO 90001 records program

- Education: Bachelor's degree, preferably related to Library/Information Science or Business

- Ability to use video conferencing and cloud-based apps

- Willing and able to travel ~15% of workdays

- U.S. citizenship required

Bonus Qualifications:

- Familiarity with construction, engineering, and or procurement records

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won't enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn't about a fake or arbitrary "pieces of flair" mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren't about taking credit for ourselves, and we aren't about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo compensation: Salary: $88,000-$105,000

Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits.

We are looking to fill this position immediately!

This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.

About Oklo Inc.:

Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.