Real Estate Records Coordinator (Property & Lease Administration Associate)

Job Posting End Date

03-15-2026

Please note the job posting will close on the day before the posting end date.

Job Summary

This is a shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire AEP Network. This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).

Job Description

Where Putting the Customer First Powers Everything We Do!

What You'll Do:

This is a shared services position that will serve in a co-lead role with the Real Estate Records Coordinator Senior position. This position is responsible for the development and maintenance of all real estate records which deal with the acquisition, sales, leasing and management of real estate required for company operations for the entire AEP Network. This position works with the Land Agents in their day-to-day responsibilities in the drafting, keeping and maintaining the real estate records to be added to the electronic database, while at the same time completing all the accounting functions associated with real estate records (deeds, leases, and easements).

- Responsible for developing and maintaining all real estate records in an electronic real estate database dealing with the acquisitions, sale and management of real estate required for company operations including; lease and rental payments/revenue, all related property records, and railroad permits for fee owned and leasehold assets.

- Track acquisition and sale of real estate and lease data to provide internal and external benchmarks.

- Provides and creates reports to assist with monthly reporting and tracking.

Associated tasks:

- Manages and acts in a co-lead role to organize the maintenance of property records which include: deeds, leases, surveys, easements, exhibits and other legal real estate documents within the electronic real estate database.

- Receive, examine, obtain, and organize information from the company's real estate records to process the lease revenue/payments, and conduct real estate research of fee owned and leasehold assets held for the company.

- Coordinate and create work orders and payment of invoices for real estate transactions through the Company's accounting and recordkeeping systems (PeopleSoft).

- Process and administer the lease payments through the electronic real estate database and receipt of lease revenue using PeopleSoft.

- Coordinates directly with the Land Agents and Supervisor for the tracking of purchase, sale and lease contracts from the Legal department, Business Units, Accounting and Land Agents.

- Pay all other real estate related invoices through the Company's accounting and recordkeeping systems (PeopleSoft).

- Acts in a co-lead role for research within Power Plant for company owned and leased assets to help coordinate and organize the sale and disposition of property.

- Tracks acquisitions.

What We're Looking For:

Education:

Associate Degree in Land Records Management, Business, Real Estate, Paralegal; (Or) Paralegal Certificate; (Or ) High School Diploma.

Experience:

A minimum three (3) or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience with Associate Degree or Paralegal Certificate.

A minimum of five (5) or more years of commercial real estate or commercial title examiner/abstractor, real estate or industry related experience with High School Diploma.

Additional Expectations:

- Notary public (Preferred)

- Ability to maintain company real estate records in a land database; work with and assist the team lead in organizing this effort.

- Has a reasonable understanding of real estate and the importance of accurate and detailed record keeping.

- Attention to detail and proficient in multitasking.

- Ability to handle large volume real estate transactions.

- Ability to meet tight deadlines.

- Ability to work independently.

- Excellent writing and communication skills.

- Proficient Computer skills in Word and Excel.

What You'll Get:

Expected Salary: $69,000.00-$79,000.00 (USD)

In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!

Compensation Data

Compensation Grade:

SP20-005

Compensation Range:

$63,496.00 - $79,369.00

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.