Quality Systems Administrator

Job Description

The Quality Systems Administrator is responsible for the maintenance of quality systems and provides comprehensive administrative and coordination support for API Q1/API Q2 and Beyond Energy’s global Quality Management System

Key Responsibilities

System Data Management

- Maintain the global approved supplier list, ensuring consistency between Purchasing and Quality Management

- Support supplier follow-up activities and evaluation consistency

- Enter NCRs, CARs, MOCs, and audit findings into QMS software or SharePoint

- Maintain supplier records, including approvals, NDA’s, Insurance, and certifications, in a centralized system

Document Control

- Coordinate document control activities to ensure consistency across divisions

- Maintain logs of procedures, revisions, and effective dates

- Support the numbering and categorization of new procedures and forms

- Ensure revisions are properly controlled, released, and communicated

- Assist in procedure and form changes, including preliminary drafts, reviews and formatting

- Cross-check that controlled documents are the latest revisions

Quality Management System (QMS) Support

- Implement quality plans and procedures

- Assist in closing and managing QNCRs, NCRs, CARs, and associated records

- Follow up on outstanding quality actions to ensure timely closure

- Collect and prepare data for audits, KPIs, and management review

- Support data entry and tracking for Management of Change (MOC) processes

Training & Competence

- Assist in creating competency awareness and training programs

- Act as a point of contact for digital Quality systems training and navigation

- Ensure training records are completed and properly maintained

- Assist in data migration and system transitions

- Identify and flag missing signatures or incomplete fields

- Support integration of quality data across platforms

Risk & Compliance

- Complete and manage risk assessments and legal compliance logs

Qualifications

- SharePoint proficiency

- Quality background (API Q1/Q2 or ISO) considered an asset

- Technical education and experience an asset

- Strong computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Experience in developing procedures and quality training materials an asset

Skills & Attributes

- Highly organized with excellent attention to detail

- Proactive problem-solver with the ability to anticipate needs

- Strong written and verbal communication skills

- Ability to handle confidential information discreetly

- Comfortable working independently and managing multiple priorities

- API Q1/Q2 documentation standards is an asset

Work Environment

- Office-based role in Blackfalds, Alberta

- May require occasional travel for training or site visits

- Standard working hours with flexibility for urgent training or QHSE needs

Who’s B.E.S.T?

Beyond Energy Services and Technology began in Canada in December 2015 and is a Managed Pressure Drilling (MPD) leader with a mission to provide sustainable, innovative, and best-in-class MPD solutions to our customers. Our diverse experience and focus on innovative and inventive technologies allow us to remain on top of our game and reduce our customer's non-productive time, save money, and ensure safe operations. Today, with headquarters in Calgary, Alberta, and in The Woodlands, Texas, our team comprises nearly 200 dedicated employees

Why Beyond?

Beyond is an exciting place to learn and grow both personally and professionally. We pride ourselves on our values and culture

Values

We believe in the importance of keeping people, communities, and the environment safe. We commit and deliver on our promises. We’ve built and continue to build a workplace that empowers equality, diversity, innovation, and belonging. Together, we achieve results that allow us to exceed expectations

Culture

We foster a positive and inclusive work environment where everyone feels valued, motivated, and engaged. We achieve this with:

- Strong leaders who lead by example and demonstrate integrity

- Prioritizing employee development and growth with regular feedback and coaching

- Generous benefits to help our team members manage their personal and professional commitments for themselves and their families

- Acknowledgment and celebration of your contributions and achievements

- Working together to support each other’s success, to create camaraderie and strong collaboration between teams

Beyond is an equal opportunity employer, and we encourage all qualified individuals to apply!

Job Types: Full-time, Permanent

Work Location: In person