Purchasing Clerk

Summary:

Assist in purchasing accounting activities within the finance department of the organization by performing the following duties:

Essential Duties and Responsibilities include the following, but not limited to:

- Process all purchase requisitions and requests timely and accurately. All orders must be placed within 5 business days of requisition or request.

- Obtain quotes and lead times from suppliers. Obtain recommendations from suppliers or requestor for substitute items when necessary.

- Maintain procurement records (goods purchased and received) in MAS 500.

- Verify receipts - compare ordered vs received for orders physically received at HQ.

- Handle urgent orders immediately and expedite delivery or pick-up as necessary

- Proactive supply orders – reach out to department managers weekly

- Forecast ongoing supply needs, place recurring orders, and inventory supplies

- Maintain supply rooms to ensure there are necessities on hand.

- New vendor sourcing - evaluate new suppliers by considering price, quality, and availability.

- Provide product availability updates and lead times to requestors and management.

- Develop communication tool for managers providing status of request

- Develop and optimize vendor relationships

- Negotiate pricing and terms

- Complete credit applications for new suppliers.

- Monitor and maintain open purchase order report and follow up on orders not received

- Assist with purchase clearing reconciliation as needed

- Maintain and update standard and replacement costs as needed

- Ensure intercompany purchase orders are priced accurately.

- Maintain and inventory vendor gifts

- Involvement in team-wide initiatives and special projects

- Other tasks as needed

Education/Experience:

- 5+ years of experience in purchasing or related position is highly preferred

Knowledge, skills, and abilities:

- Excellent oral and written communication skills

- Ability to interact directly with suppliers and build relationships.

- Proficient with Microsoft Office applications

- Excellent planning and organization skills

- Excellent problem-solving skills

- Ability to exhibit teamwork through openness to others’ views, ability to give and receive productive feedback

- Ability to take initiative and work independently

- Attendance/Punctuality

- Ability to adapt to changes in the business

- Ability to exhibit professionalism by approaching others in a tactful manner, react well under pressure, treating others with respect and consideration regardless of their status or position

- MAS 500 software proficiency preferred

- Willingness to help out where needed