Purchasing Administrator

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. More information about Dashiell can be found at www.dashiell.com.

Job Title: Purchasing Administrator

Job Location: 12301 Kurland Drive STE 400, Houston, TX 77034

Primary Function

As a member of the procurement team, the Purchasing Clerk is an entry level position which may assist in the processing of invoices, lien waivers and/or receivers, purchase orders (POs) and compiling vendor lists for the bid process. Assignments are closely supervised and are designed to further develop employee’s job knowledge and abilities.

Duties & Responsibilities

- Employee may be called upon to perform any or all of the following functions:

- Learn and apply corporate standard procurement processes and procedures.

- Prepare subcontracts and follow-up to receive appropriate approvals.

- Create and process purchase orders for all project materials including the application of tax and freight charges as necessary.

- Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.

- Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.

- Confirm that invoices possess the correct pricing, research any discrepancies and contact vendors to work through any issues.

- Collect and organize receivers and/or lien waivers from job sites, match to appropriate invoice or subcontract and collect signatures for payment authorizations.

- Interact with Project Managers, Construction Managers, other Purchasing Department team members and the Accounting Department to ensure that all invoices and subcontracts are processed correctly and at the appropriate time.

- Maintain electronic files for all jobs.

- Other duties as required.

Minimum Qualifications / Experience

A High School Diploma, or equivalent, is required. Associate degree in supply chain management, accounting, or business is preferred. One year of office experience is required. Prior experience in purchasing or accounting is preferred.

Possess Skills In The Following Areas

- Basic understanding of how to use major office equipment.

- Experience using MS Office programs including Outlook, Word, and Excel.

- Good organizational skills which include development of work plans and ability to multitask.

- Strong interpersonal skills, with the ability to communicate with all levels of the organization.

Physical Requirements

- This position requires minimal physical effort.

- Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day

- While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.

- Must be able and willing to travel overnight for trainings and/or meetings as required (10%)

- Working extended hours, including weekends, may be required periodically.

- May occasionally lift up to 25 pounds at a time.

- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

Dashiell Corporation provides a competitive compensation and benefits package. The Company provides life insurance, accidental death & dismemberment insurance, long term disability insurance, and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, group accident insurance, hospital indemnity insurance, a 401(k) with immediate vesting, and more!

Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.