Administrator

Position Overview

We are seeking a highly organized and detail-oriented Administrator with proven administrative experience and familiarity with the oil and gas industry. This individual will play a key role in ensuring smooth office operations and supporting management with administrative tasks. This individual should be highly organized, detail-oriented, and capable of managing multiple tasks and meeting deadlines.

Key Responsibilities

- Support the management team with clerical and administrative tasks

- Uphold confidentiality and maintain a professional and courteous demeanor

- Project coordination – supporting high level executive in planning and executing projects, including preparing reports and presentations

- Organize and prepare for meetings; including gathering information and tending to logistics of meetings

- Support and prepare communication initiatives by drafting letters, reports, agendas, proposals and memos

- Conducting KPIs

- Weekly and monthly accounting analysis and review

- Weekly warehouse report analysis and review

- Vendor and customer market assessment and inquiries

- Renew and complete licenses and applications for business audits

- Provide support and coordination with strategic planning processes and related initiatives

- Additional duties as assigned

Qualifications

- 5+ years of administrative experience, preferably in a service-based environment

- Administrative diploma or equivalent required; additional administrative training or certification (asset)

- Knowledge of the oil and gas industry—understanding of terminology, operations, or field processes (preferred)

- Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with similar accounting software is a plus

- Strong organizational and multitasking skills

- Ability to work independently and as part of a team

- Administrative diploma or equivalent required; additional administrative training or certification preferred

- Strong organizational skills and the ability to manage multiple priorities simultaneously

- Clear and professional communication skills (both verbal and written)

- Review monthly credit card statements to ensure proper authorization, accuracy, and appropriate receipt collections and spending

- Successfully meet timelines, project outcomes and assigned tasks

- Excellent command of the English language, including speaking, writing, and comprehension

Job Type: Full-time

Additional pay:

- Retention bonus

Benefits:

- Casual dress

- Dental care

- Extended health care

- On-site parking

- Vision care

Schedule:

- 8 hour shift

- Monday to Friday

Work Location: In person