Project Manager / Liaison – Maintenance & Construction

Position Description: Project Manager / Liaison Maintenance & Construction

Position Overview

The Project Manager / Liaison is responsible for planning, coordinating, and overseeing maintenance and construction projects from initiation through completion. This role serves as the primary point of contact between internal teams, contractors, vendors, and stakeholders to ensure projects are delivered safely, on time, within budget, and according to quality standards. The ideal candidate has strong communication skills, hands-on technical understanding, and the ability to manage multiple projects in a fast-paced environment.

Key Responsibilities

Project Planning & Coordination

Develop project scopes, schedules, cost estimates, and resource plans for maintenance and construction activities.

Coordinate with internal departments to ensure project needs and operational impacts are understood.

Prepare and manage documentation, including work orders, permits, specifications, and project tracking reports.

Maintenance & Construction Oversight

Ensure all maintenance repairs, facility upgrades, and construction projects are carried out according to established guidelines, safety standards, and contractual terms.

Conduct site inspections to monitor progress, quality, and compliance.

Identify issues, delays, or risks and implement corrective actions promptly.

Stakeholder & Contractor Liaison

Serve as the primary point of communication between the company, contractors, crews, and external agencies.

Coordinate contractor schedules, contract negotiations, bid reviews, and vendor performance.

Facilitate meetings, provide updates, and maintain positive working relationships with all project partners.

Budget & Documentation Management

Track project budgets, expenditures, change orders, and invoice approvals.

Maintain accurate and organized project records, logs, and reports.

Ensure procurement processes are followed and materials/equipment are delivered on time.

Safety & Compliance

Ensure all work complies with OSHA, regulatory requirements, local codes, and internal safety protocols.

Participate in safety meetings and ensure contractors adhere to safety practices.

Support environmental compliance and quality assurance initiatives.

Qualifications

Required

Experience in project management, construction coordination, maintenance supervision, or a related field.

Strong understanding of facility maintenance systems and construction practices.

Excellent communication, organizational, and problem-solving skills.

Ability to read and interpret technical drawings, blueprints, and specifications.

Proficiency with project management tools, scheduling software, and Microsoft Office.

Preferred

Certification such as PMP, CM, or Construction Management credentials.

Experience working in industrial, commercial, municipal, or utility environments.

Prior experience coordinating with engineers, architects, and subcontractors.

Key Competencies

Leadership and team coordination

Time management and prioritization

Conflict resolution and negotiation

Budget management and cost control

Attention to detail and quality assurance

Ability to work independently and manage multiple projects simultaneously