Project Management Assistant

Help Us Build the Future of Signage!

Red Elephant is looking for a Project Management Assistant to join our team immediately. We’re seeking someone who not only thrives in a fast-paced, collaborative environment but also lives out our core values: Teamwork, Results, being Unforgettable, embracing the Now, and Kaizen (continuous improvement).

If you’re proactive, detail-oriented, and excited about driving projects forward, you’ll fit right in. This role is all about working side by side with our team to deliver exceptional results and make a lasting impact.

At Red Elephant, we design, manufacture, and install:

· Large-format graphics

· Interior & exterior signage

· Leasing and monument signs

· Electric building signs

Our reach extends across Texas and beyond, and we’re proud to be the fastest-growing sign company in the DFW metroplex with a rapidly expanding national presence. Our clients include some of the largest and most recognizable businesses in the area.

With state-of-the-art manufacturing and office facilities in Lewisville, Texas, we offer an inspiring workplace where our team members can thrive and grow. Our passion is being a single-source partner for our clients—delivering high-quality, beautiful signage with a process that’s efficient, reliable, and effortless.

About the Role

The Project Management Assistant supports the Sales Manager in a wide range of administrative and organizational tasks to keep business running smoothly. You’ll be involved in scheduling, communication, reporting, budgeting, and ensuring bids meet quality timelines. This role is ideal for someone who is highly organized, resourceful, and eager to grow within a fast-moving company.

Key Responsibilities

· Communication & Coordination – Prepare meeting agendas, take minutes, distribute updates, and facilitate communication between teams, clients, and stakeholders.

· Bid Tracking & Reporting – Monitor progress, update project plans, and generate reports.

· Budget Support – Track expenses, prepare invoices, and assist with budget management.

· Document Management – Maintain organized, accurate, and accessible project files.

· Quality Assurance – Ensure project activities follow established standards and procedures.

· Client Interaction – Support in gathering requirements, providing updates, and addressing concerns.

· Administrative Support – Schedule meetings, manage calendars, arrange travel, and organize project documentation (printing, filing, scanning).

What We’re Looking For

· Organizational Skills – Strong ability to manage multiple priorities with accuracy.

· Communication Skills – Excellent verbal and written communication across diverse stakeholders.

· Technical Skills – Familiarity with project management software, Microsoft Office Suite, and other tools.

· Problem-Solving & Decision-Making – Ability to anticipate issues and take initiative.

· Time Management – Skilled at meeting deadlines and working under pressure.

· Teamwork & Leadership – Collaborative with the ability to manage and support staff (including hiring junior staff).

· Adaptability & Kaizen Mindset – Flexibility to adjust as project needs evolve and always looking for ways to improve.

Requirements

· Previous experience as a Project/Sales Assistant, Project Scheduler, or similar role.

· Hands-on experience with project management and collaboration tools.

· Demonstrated experience managing staff, including hiring and mentoring.

· Strong leadership potential and ability to work independently.

Ready to take the next step? Apply to be part of a team that’s shaping the future of signage in Texas and beyond. Learn more about us at: www.redelephantway.com.

Job Type: Full-time

Pay: $42,000.00 - $47,000.00 per year

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Experience:

- Project management: 1 year (Preferred)

Work Location: In person