Project Manager Assistant

Position Overview

We are seeking a detail-oriented and proactive Project Manager Assistant

to support the execution of projects from start to finish. This role requires strong organizational skills, the ability to handle technical documents, track progress, and ensure timely follow-ups with stakeholders. The ideal candidate will have some technical knowledge, excellent communication skills, and the initiative to flag issues and keep projects moving forward.

Key Responsibilities

- Assist the Chief Commercial Officer in day-to-day coordination of project activities.

- Manage and organize project documentation, contracts, and technical files to ensure accuracy and accessibility.

- Track project timelines, deliverables, and milestones; follow up with team members and external partners to ensure deadlines are met.

- Prepare and distribute meeting agendas, notes, and action items, ensuring clear accountability.

- Serve as a central point of communication between internal teams, vendors, and clients.

- Flag potential risks, delays, or bottlenecks and escalate to the Project Manager as needed.

- Support the review and processing of technical submittals, drawings, and specifications.

- Assist in preparing progress reports, presentations, and project updates for management and stakeholders.

- Maintain logs for RFIs, change orders, and correspondence.

- Contribute to continuous improvement of project management processes and tools.

Qualifications

- Bachelor’s degree in Engineering, Economics, or related technical field.

- 1–3 years of experience in a project coordination, assistant project management, or similar role; exposure to technical environments preferred.

- Basic understanding of construction, engineering, or technical project workflows.

- Strong organizational and time management skills with a keen eye for detail.

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with project management software (e.g., MS Project, Procore, Asana) is a plus.

- Excellent verbal and written communication skills.

- Self-starter with the ability to work independently and collaboratively.

- Proven ability to follow through on tasks and ensure accountability.