Project Coordinator - Hybrid

The Fuel Systems and Services (FS&S) Project Coordinator is responsible for keeping the FS&S department organized – tracking project status updates, managing the flow of invoices and payments, and generating customer invoices. The Project Coordinator will work hand-in-hand with project managers to maintain Mansfield’s data base of approved projects, doing analysis to ensure department financials are reporting correctly.

Responsibilities

Project Accounting

- Approval for expenditure (AFE) management

- Purchase order management

- Request and manage content of general ledger accounts for projects

- Problem solving related to project accounting

- Departmental liaison between fuel systems and accounting

- Manage project financial reporting

Reporting and Managing CRM for FS&S

- Create project status reports

- Manage reporting in CRM

- Problem solving related to CRM and fuel systems

Customer Coordination and Reporting

- Provide project updates and data for customers related to projects

- External project setup, tracking and reporting

- Problem solving related to customer reporting

- Coordinate between project manager, the customer, and Mansfield operations

Customer Coordination and Reporting

- Identify equipment needs and costs

- Identify labor costs associated with projects

- Ensure that contractors include all parts and labor in project estimates

- Understanding permitting to ensure necessary permits are secured

- Coordinate between project manager, the customer, and FS&S

Other Duties as Assigned

Position Requirements

Formal Education & Certification

- Bachelor’s degree OR relevant work experience

Knowledge & Experience

- Strong skills in MS Excel, Word, Access, and Smart Draw (nice to have)

- Telephone skills

- Petroleum experience preferred

Qualifications & Characteristics

- Strong organizational skills with the ability to multi-task effectively

- Able to perform in a fast-paced, team environment

- Strong written and verbal communication skills

Work Environment

- 40-hour on-site work week; 3/2 hybrid schedule after training and intro period

- Sitting for extended periods of time

- Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status