Infrastructure Consulting & Engineering

Project Coordinator - Aviation

Baton Rouge, LA

Full-time

About This Job

Project Coordinator – Aviation Division | Baton Rouge, LA

Infrastructure Consulting & Engineering, LLC (ICE) is a full-service transportation design and consulting firm specializing in civil and transportation engineering services. With a strong commitment to excellence, innovation, and client satisfaction, we deliver comprehensive solutions for infrastructure projects across the U.S. Our collaborative culture, technical expertise, and passion for improving communities drive our success.

Job Summary

The Project Coordinator will join our aviation team based in Baton Rouge, Louisiana. The Project Coordinator will play a key role in supporting the Baton Rouge aviation division by coordinating client and contractor interactions, assisting project managers, and handling administrative tasks while ensuring smooth project flow and effective communication. This role will also involve executing various project documents throughout the planning, design, bidding, construction, and closeout phase of the projects at airports.

Responsibilities

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Client and Contractor Coordination: Serve as a liaison between clients, contractors, and internal teams to facilitate project communication and coordination.

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Project Document Management: Assist Project Managers in preparing, reviewing, and executing project documentation, such as design submittals, permits, contracts, and reports during the design phase.

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Administrative Support: Handle various administrative duties, including filing, scheduling, and managing correspondence. Maintain organized project records and databases.

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Meeting Coordination: Organize and schedule project meetings, prepare agendas, and take detailed meeting minutes. Follow up on action items with relevant parties.

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Project Scheduling and Tracking: Assist in creating project timelines and milestones, tracking progress, and ensuring adherence to deadlines.

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Budget Assistance: Help track project budgets by organizing invoices, monitoring expenditures, and reporting financial updates to the team.

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Compliance and Risk Monitoring: Ensure all project activities are compliant with relevant industry regulations and identify potential risks early in the project.

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Communication Hub: Facilitate seamless communication across multiple project stakeholders, providing timely updates on progress, issues, and project developments.

Qualifications

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Familiarity with construction projects or industry standards is a plus.

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Strong customer service orientation and relationship-building skills.

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Experience in administrative duties, document control, and compliance monitoring.

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Strong organizational skills with attention to detail.

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Excellent communication and interpersonal skills.

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Proficient in MS Office Suite (e.g. Excel, Word, Power point, One Note) and preferred experience in project management software (e.g., MS Project).

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Experience supporting Project Managers and executing project documents.

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Ability to multitask and prioritize effectively in a fast-paced environment.

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Must be legally authorized to work in the United States.

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Must complete a pre-employment screening; ICE is a drug-free workplace.

Education and Experience Requirements

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Bachelor’s degree in business administration, construction management, or a related field (preferred).

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3-5 years of experience in project coordination, administrative support, or similar roles, preferably in the engineering or construction industries.

Work Environment & Physical Requirements

This position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Employees must have the ability to visually discern and differentiate details and colors of objects, and proficiency in recognizing sound, tone, and pitch. Clear and effective verbal and written communication skills are necessary. The role demands adaptability to interruptions and changes in workflow, as well as the capacity to sit for extended periods.

Expected Hours of Work

This position is full-time. The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule. This is an onsite position reporting to the ICE office 5 days per week.

Why Build Your Career with ICE?

At ICE, we value diverse perspectives, innovative thinking, and personal initiative. Our leadership is committed to your growth and well-being, creating an environment where everyone can thrive.

Here’s what you can expect at ICE:

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Competitive pay and comprehensive benefits

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Professional development and clear paths for career growth

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A collaborative, supportive team of skilled professionals

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Opportunities to work on impactful infrastructure projects that shape and connect communities

ICE is proud to be an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and encourage qualified veterans and individuals with disabilities to apply. We do not discriminate based on any protected status in accordance with applicable federal, state, and local laws. Applicants with disabilities or limited English proficiency may contact Human Resources for assistance at 803-888-1893 or careers@ice-eng.com. Discover more about our team, values, and projects by visiting www.ice-eng.com.

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