Henkels & McCoy

Project Coordinator

San Diego, CA

Full-time

$43,680-$66,560

About This Job

Overview:

Henkels & McCoy West designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Responsibilities:

The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality).

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Set-up project folders/work packets

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Maintain project files throughout the course of the project (from planning through close-out)

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Entry of estimates and production review in multiple software systems

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Printing job logs and timesheets as necessary

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New job activation including requisition and release process in Intren job software

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May coordinate with A/R to ensure proper billing & payment

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Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports

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Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required

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Assist with preparation of proposals

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Call and / or enter locates

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Create and maintain project submittal log

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Follow-up with vendors to obtain submittals and current equipment delivery information

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Data entry of project information into multiple systems as required

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Submit / Track / Follow-up on permit status as required

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Track / Scan / Submit As-Builts to customer

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Attend customer scheduling / job coordination conference calls as required

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Assist the PM in monitoring the work on a regular basis to assure good quality control – conformance with contract documents (plans and specs)

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Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM

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Job Close-out as required

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May assist with researching new business leads

Qualifications:

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High School diploma required, Associate’s Degree preferred or equivalent experience

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Knowledge of advanced functions of Word, Excel, Outlook, MS Project, and Power Point

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Must have excellent communication skills and writing skills

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Must be able to comprehend and communicate information that is technical in nature

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Effective analytical and problem-solving skills with great ability to prioritize workload and meet deadlines

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Exceptional interpersonal communication, presentation, and writing skills

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Well organized, team player, professional and energetic

Wage Range: $21.92 - $32.84/hour

Benefits:

Full-time employees are eligible to participate in our benefit plan which includes the following:

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401(k) Plan

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Employee Stock Purchase Plan

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Health, Dental, & Vision Insurance

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Voluntary Life Insurance

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Voluntary Short Term & Long-Term Disability

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Paid time off

Henkels & McCoy West is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.