Project Coordinator-Automation

Steele Solutions, Inc. is the nation's leading designer and manufacturer of steel work platforms and mezzanines. We recently launched our automation division to solve one of the biggest challenges in material handling-controls that are too often rebuilt from scratch, full of delays, and unpredictable at startup. With this launch, we’re looking for a Project Coordinator professional to join our automation team in Atlanta, GA

Join Our Growing Team!

Are you organized, detail-oriented, and passionate about supporting high-performing teams? We are seeking a Project Coordinator to provide essential administrative and operational support for our Automation Division. This is a dynamic opportunity to contribute to a fast-growing, customer-focused organization with over $50M in annual business.

About the Role

As our Project Coordinator, you will play a key role in ensuring the success of our Controls projects and supporting our leadership team. Your primary responsibilities will include project administration, executive support, and sales administration. You’ll work closely with the VP Controls, Director of Projects & Field Services, Director of Sales, and other team members to keep meetings and project tasks organized, documented, and communicated.

Key Responsibilities

- Project Administration & Coordination:

- Schedule and coordinate recurring project meetings (kickoffs, weekly touchpoints, risk reviews, lessons learned).

- Prepare and distribute agendas, meeting minutes, decisions, and action item lists.

- Maintain project checklists and trackers.

- Organize and maintain project documentation (HOPs, RFIs, change orders, transmittals, FDD versions, test plans, sign-off documents).

- Track key dates and milestones and communicate updates to stakeholders.

- Assist with coordination between Controls, Electrical, PMO, and Field teams.

- Support change management documentation.

Office Support:

- Manage team calendars and tracking systems.

- Coordinate meetings with internal leaders and external partners/customers.

- Prepare, format, and organize presentations, reports, and one-pagers.

- Support basic office logistics (meeting room coordination, organizational charts, etc.).

Sales Administration:

- Enter and maintain opportunity data and contacts in CRM tools.

- Maintain accurate pipeline information and prepare simple reports.

- Assist with proposal/RFP coordination and document organization.

- Coordinate logistics for customer calls, demos, and site visits.

Onboarding &Training Support & Division Operations Reporting:

- Schedule onboarding for new hires and contractors.

- Maintain onboarding checklists and track completion.

- Support scheduling and tracking of internal training and compliance.

- Divisional Operations & Reporting:

- Maintain divisional trackers for milestones, hiring, and vendor engagements.

- Assist with collecting and organizing data for KPIs and leadership reports.

- Maintain organized Teams/SharePoint file structures.

Qualifications

- 3–5+ years of experience in administrative, project coordination, or operations support roles.

- Experience supporting multiple stakeholders in a fast-paced, project-driven environment (engineering, construction, manufacturing, or logistics is a plus).

- Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint; SharePoint/OneDrive).

- Proven ability to manage calendars, meetings, and documentation with accuracy and attention to detail.

- Strong written and verbal communication skills.

- Ability to handle sensitive information with discretion.

- Preferred: Experience with project management tools (MS Project, Planner, Smartsheet, Ninety.io) and CRM systems.

- Exposure to engineering, automation, or construction projects is a plus.

Competencies

- Organized & Reliable: Dependable completion of commitments and action lists.

- Proactive: Anticipates needs and acts without waiting for direction.

- Detail-Oriented: Catches errors and maintains accuracy in documentation.

- Service Mindset: Professional support for senior leaders, customers, and partners.

- Team-Oriented: Collaborates effectively across departments.

Additional Skills

- Ability to read and interpret technical documents and specifications.

- Ability to write reports and communicate with vendors, customers, and colleagues.

- Comfort with basic mathematical concepts and practical application.

- Sound reasoning skills and ability to solve standard problems.

Physical & Work Environment Requirements

- Office-based position in Atlanta, GA.

- Regularly required to sit, use hands, talk, or hear; occasionally required to stand, walk, lift up to 25 pounds.

- Reasonable accommodations available for qualified individuals with disabilities.

Why You’ll Love Working Here

- A collaborative culture.

- Opportunities to make a real impact as we grow.

- Competitive pay, great benefits, and a great team.

- Celebrations, volunteer days, and moments that make work more than just “work.”...Are You Ready to Join the SSi Team?