Project Controls Specialist

Overview We are designing the grid of the future!

The Project Controls / Project Management / Administrative Specialist provides essential support to engineering and construction projects by organizing information, tracking financial performance, and improving operational processes. This role requires someone who is comfortable working with numbers, analyzing budgets, and transforming unstructured or incomplete information into clear, well-organized systems. The ideal candidate enjoys problem-solving, building order out of chaos, and helping project teams operate more efficiently.

Responsibilities How you can make an impact : Financial and Project Tracking

- Review and maintain project budgets, spending reports, forecasts, and financial summaries.

- Analyze costs, labor hours, and spending trends to identify variances or issues.

- Reconcile weekly reports and financial data to ensure accuracy.

- Assist project managers with preparing financial explanations, updates, and documentation for clients.

- Support the review of invoices and resolve discrepancies.

Organizing and Structuring Information

- Take disorganized data, documents, or workflows and create clear, logical structures.

- Build and maintain organized digital systems for files, reports, and project information.

- Clean, merge, and restructure data using tools such as Microsoft Excel and Power Query.

- Create standard templates, checklists, and processes that make the team more efficient.

- Improve tracking tools, logs, and reporting methods to support project visibility.

Project Support and Coordination

- Track schedules, deadlines, deliverables, and progress updates.

- Prepare meeting notes, task lists, and decision logs to support communication across the team.

- Assist with onboarding and coordination for new team members.

- Help prepare client reports, presentations, and documentation packages.

- Identify risks or issues that may affect budget, schedule, or workflow and notify the project manager.

Qualifications

Bring your passion, here's what’s needed: Required Qualifications

- Strong financial awareness and confidence working with budgets, numbers, and cost tracking.

- Proven ability to organize unstructured or incomplete information into clear, usable formats.

- Strong skills in Microsoft Excel and Power Query for data cleaning, analysis, and reporting.

- Excellent attention to detail and accuracy.

- Strong communication and documentation skills.

- Ability to manage multiple priorities and work in a fast-paced environment.

- Two or more years of experience in project coordination, project controls, project administration, or a related role.

Preferred Qualifications

- Experience in engineering, utilities, construction, or technical project environments.

- Familiarity with tools such as Monday.com, Smartsheet, Jira, or Power BI.

- Experience improving processes, creating templates, or standardizing workflows.

- Exposure to design, review, permitting, or field support work.

Key Traits for Success

- You see financial information as a tool, not a burden.

- You are naturally organized and enjoy bringing order to complex situations.

- You communicate clearly and professionally.

- You take initiative and solve problems before they escalate.

- You thrive in environments where systems can be improved.

Lead the change!

Be a part of an innovative team shaping the grid of the future through advanced energy intelligence . For more than half a century, Electric Power Engineers (EPE) has partnered with power and energy clients across the globe, providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

How We Support You

- Comprehensive Health & Life Insurance: 100% premium coverage for employees, with partial coverage available for eligible dependents.

- Opportunity to work on cutting-edge automation solutions for the power industry.

- Collaborate with a team of experts in software engineering, renewable energy, and grid technologies.

- Flexible hybrid work environment with opportunities for professional growth and innovation.

- EPE is an equal opportunity employer and values diversity in its workforce.

Location

: This position will be located in Panama City, Panama

Travel

: Occasional travel may be needed (10 % or less )

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster, and its supplement are available using the following links: EEOC is the Law Poster

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from

third-party recruiters

. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.