Project Controls - Coordinator

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Summary:

Supports a team with assigned projects and/or any of the following as assigned: correspondence, various administrative tasks, tracking project deliverables, dates and monitoring deadlines; provides regular and timely reports highlighting variances as the arise.

Attributes of Ontivity, Legacy Division

1. Stable – Broad customer base with long-term relationships allowing you to keep working

2. Safe – Your wellbeing is our top priority and primary value

3. Competitive – Competitive Pay, OT Opportunity, Travel Compensation, Comprehensive benefits

4. Resourceful – Quality Equipment, Current Technology, and Access to learn from seasoned professionals across a network of companies

5. Career Focused – We invest in you through technical and safety training

6. Recourse – Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be

7. Meaningful – Your work impacts every American and every other critical infrastructure field

Key Responsibilities:

- Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems

- Administratively obtain necessary permits and licenses as required for each project

- Work closely with Project Manager and Accounting team to ensure project is fully invoiced in a timely manner

- Identifies and works to remove barriers to successful completion of the overall project

- Provides timely project status updates to the Project Managers and Division Manager

- Tracks contracts, purchase orders, submittals and completes project close-out manuals

- Creates and distributes correspondence relevant to the team, project or program (internal and external)

- Assists with administrative preparation for various meetings

- Communicates all issues to management prior to reaching critical status

- Develops and maintains accurate and complete files for projects and program; continues to monitor for integrity and completeness

- Provides ad hoc reports as requested

- Provides additional administrative support as required

- Issues vendor POs as needed

Physical Demands

- Occasionally required to lift or move up to 25 pounds

- Must be able to pass pre-employment screening that includes background and drug testing and participate in random testing program

- Position requires working in a professional office atmosphere

- In Office not remote

Minimum Qualifications

- Experience in wireless vendor portals is preferred

- Proficiency in Microsoft office suite including Word, PowerPoint and Excel

- Proficiency in MS Project

- Must be detail-oriented

- Must have strong organizational, time management and prioritization abilities

- Must be a team player and possess excellent communication skills (both oral and written)

Required Education and Experience:

- High School Diploma or General Education Degree (GED) is required, Bachelor’s degree preferred

- Five to seven years’ experience in wireless, telecommunications, construction and/or public utility is preferred

Our Benefits:

- Health, dental, and vision plans (for team members and their families)

- Financial planning through our 401(k) program

- Additional benefits including life and disability insurance

- Holiday and paid time off

Wage range: $28-$35/ Hr. DOE

EEO Statement

Ontivity, Legacy Division provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity, Legacy Division complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ontivity, Legacy Division expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of Ontivity, Legacy Division’s employees to perform their job duties may result in discipline up to and including discharge.

TDB