Benesch

Project Assistant

LocationKansas City, KS

About This Job

Simply Put, A Great Place to Work

Benesch is a growing, multi-disciplined planning, engineering, and professional services firm. We enhance infrastructure and communities across the country – creating spaces and providing connections in ways that make a difference.

We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team, you'll have an opportunity to draw from those resources when you need them and, likewise, contribute your expertise when you have something to share.

At Benesch, we are looking for candidates with varied backgrounds and worldviews. We are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they don't meet 100% of the qualifications. If this statement resonates with you, don't be so hard on yourself—apply for the job!


Project Assistant

We are seeking a detail-oriented, motivated, and proactive Project Assistant to support our Kansas Division team. This position will be a key member of our team, working closely with our leadership team and collaborating closely with our Project Managers to oversee and manage projects along with assisting with various division administrative tasks. This role requires strong organizational skills, the ability to multitask, and a proactive approach to ensuring the smooth execution of projects from start to finish.

If you are a motivated and experienced professional seeking an exciting opportunity to grow your career in the civil engineering industry, we encourage you to apply.


Location

This position will report to our Kansas City office at least 4 days a week.


The Impact You Will Have

Provide administrative support to the project team, including project managers and engineers
Monitor project budget, scope, and schedule estimates in VantagePoint
Maintain and organize project files, both digital and physical, ensuring accurate and up-to-date records
Monitor project timelines and help ensure deadlines are met by tracking deliverables and milestones
Coordinate meetings, including scheduling, preparing agendas, and taking minutes
Assist in managing project budgets by tracking expenses and invoices, and preparing reports as needed
Communicate with subcontractors, suppliers, and clients to ensure timely and effective project execution
Help prepare presentations and reports for project reviews and client meetings
Track project progress and provide status updates to the project manager and stakeholders
Perform other administrative duties as assigned by the project manager
Perform project reporting and other project file-related practices
Travel to other division offices as needed. (90% KC office, 10% other offices)
Assist division with making arrangements for upcoming meetings and events
Coordinate and manage travel arrangements as needed
Prepare and review project correspondence and reports
Assist with new employee on-boarding duties
Manage pool vehicle inventory and schedule/coordinate service as needed
Complete necessary project initiation and compliance forms
Work with PM and accounting on invoicing and collections
Ensure compliance with quality guidelines and procedures


What We Are Looking For

Excellent written and oral communication, interpersonal skills, and aptitude with MS Office, PDF, and other productivity software
HS diploma required, Associates degree or higher preferred
Previous experience in Deltek Vantagepoint or similar project management software preferred
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)
Strong attention to detail with the ability to prioritize tasks and manage time effectively
Experience working in the A/E/C or Professional Services preferred
Aptitude to work independently as well as in a professional office environment

Explore the Benefits of Working at Benesch!

At Benesch, we prioritize the health and wellness of our employees, understanding that their well-being is crucial for both personal and professional success. We offer a range of benefits for eligible employees, including insurance, retirement plans, and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch!


Professional Development

Opportunities for management and leadership development at all levels, including executive coaching and leadership development for Team Leaders, Group Managers, Division Managers, and Executive Leaders
Tuition reimbursement for job-related courses
Ongoing professional development through resources like Red Vector, LinkedIn Learning, technical team meetings, knowledge-sharing training sessions
Personalized training and career development plans with your manager
Funding for training, committee work, professional organization memberships, and licenses/certifications
Support for active participation in professional organizations to foster leadership and community engagement


Retirement Benefits

Access to valuable retirement planning tools, education, and individual meetings with plan advisors at no charge
Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan, regardless of your own contributions & 80% match on your contributions, up to a maximum company contribution of 4%)


Work/Life Balance

Flexible work schedules and hours, including work-from-home options (dependent on the role)
Generous Paid Time Benefits (PTB) that increase with your career
Immediate use of annual PTB; no accrual needed with the ability to bundle time-off plans for extended vacations or life events
Ten days of paid parental leave for birth, adoption, or foster placement


Employee Engagement

At Benesch, we encourage our team members to extend their impact beyond their core responsibilities. Join our employee resource groups and committees to enhance your work-life balance and contribute to our community-focused initiatives. We support a variety of programs including community service, student scholarships, and matching gift opportunities, reflecting our commitment to a vibrant and diverse workplace.

If you are based in California, we encourage you to read this important information for California residents linked here.

Benesch is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants in all protected groups, including veterans and individuals with disabilities, or other status protected by federal, state, and local laws.

Know your Rights: Workplace Discrimination is Illegal

We will be accepting applications on an ongoing basis until a candidate is found.

Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment.

If you are limited in your ability or are unable to access Benesch's Careers website due to a physical disability or other impairment, you may request a reasonable accommodation by emailing TalentAcquisition@benesch.com. This option is only available to those in need of an accommodation due to a disability or other impairment. Please do not use this as an alternative method for general inquiries or status on applications, as you will not receive a response. Reasonable requests will be responded to as soon as possible on a case-by-case basis.

Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Benesch employee without a recent, current, and fully executed agreement on file. Please direct all communications to the HR team at TalentAcquisition@Benesch.com

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