Project Administrator III

Overview:

Why Henkels & McCoy

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You’ll tackle complex, high-visibility projects that keep the lights on for millions—while working with a team that values your expertise and empowers your professional development.

Company Overview

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Position Summary:

The Project Administrator III is actively engaged in managing the overall project life cycle by providing timely reporting, financial tracking, and contract-related documentation to management and stakeholders. This role supports project efficiency and compliance, while ensuring that team goals, roles, and protocols align with high-performance standards and company strategy. The ideal candidate will lead by example in an environment that fosters trust and candor, maintains personal accountability, and communicates assertively and constructively.

Responsibilities:

- Actively support the management of the full project life cycle, ensuring alignment with company goals and strategies.

- Set up and maintain work orders in the MRP system to support project tracking and reporting.

- Review employee timesheets for accuracy and submit to payroll in a timely manner.

- Process and claim production units to ensure accurate project cost and revenue reporting.

- Prepare and enter purchase requisitions in compliance with company procurement policies.

- Collect subcontractor and material tickets for accrual purposes and maintain accurate documentation.

- Prepare and issue project invoices, ensuring accuracy and timely submission to clients.

- Monitor Purchase Order spend and provide updates to project and financial stakeholders.

- Attend department project and financial meetings, contributing insights and supporting decision-making.

- Collaborate with cross-functional teams, fostering a team environment through open communication and accountability.

- Demonstrate organizational excellence by prioritizing tasks, meeting deadlines, and maintaining accurate project records.

- Cross-train with team members to provide support across administrative and financial functions as needed.

- Communicate assertively and constructively with team members, management, and stakeholders to build trust and maintain strong business relationships.

Qualifications:

- Bachelor’s degree in Business Administration, Finance, Project Management, or a related field; or equivalent work experience.

- 5+ years of project administration or related experience, preferably in construction, utilities, or engineering.

- Strong knowledge of project accounting principles, financial reporting, and contract administration.

- Experience with MRP/ERP systems and financial software.

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Skills & Competencies

- Excellent organizational and time management skills with strong attention to detail.

- Effective verbal and written communication skills, with the ability to engage assertively and constructively.

- Strong problem-solving and analytical abilities.

- Ability to work independently while also excelling in a collaborative, team-oriented environment.

- Adaptability to changing priorities while maintaining accuracy and professionalism.

- Commitment to accountability, integrity, and fostering positive working relationships.

Wage: $22.88/hr to $34.32/hr

Benefits:

Full-time employees are eligible to participate in our benefit plan which includes the following:

- 401(k) Plan

- Employee Stock Purchase Plan

- Health, Dental, & Vision Insurance

- Voluntary Life Insurance

- Voluntary Short Term & Long-Term Disability

- Paid time off

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.