Project Administrative Assistant

Duration: 6 + Months (temp-to-hire)

Location: Fort Worth, TX 76102

Qualifications:

- HS diploma + min 3 years relevant experience, OR Completed Associate’s degree + min 2 years relevant experience, OR Completed Bachelor’s degree + min 1 years relevant experience

- Required applicable office/clerical experience

- Proficient in Microsoft Word, Excel, Access and PowerPoint required

Description:

This position supports engineering and construction projects by assisting the Project Manager and Project Team in providing administrative project information as requested.

- General administrative support for company projects.

- Organize and maintain project files, filing system and project communications.

- Provide data entry for projects.

- Track status of projects and produce monthly progress reports. Maintain tracking system for projects.

- Update record copies, engineering project documentation and changes.

- Provide information to facilitate questions regarding projects and prepare research information.

- Record minutes from Project Manager/team meetings.

- Answer phones and direct calls.

- Sort incoming mail.

- Collect and distribute client bills and invoices.

- Type memos, correspondence, reports and other documents as requested.

- Coordinate travel arrangements and any other internal services for various project needs.

- Prepare outgoing mailings and labels, including e-mail and fax.

- Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.

- Schedule and set-up client interviews, presentations and other meetings as requested.

- Order and maintain supplies.

- Update the project calendar and roster.

- Assist in clericals needs on projects.

- Maintain data entry of project contact list and project execution plans.

- Performs other duties as assigned.

- Complies with all policies and standards.

Company Info:

Our client is a full-service engineering, architecture, construction, environmental and consulting solutions firm, based in Kansas City, Missouri, focused on planning, designing, permitting, constructing, and managing facilities all over the world.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10044723

GFCLW