Project Accountant, Material Assets & Logistics

o Financial Document Processing & Invoice Verification: Process and verify financial documents and invoices for

This position does not need to be based in Ottawa as we span from AB to NL. / Ce poste ne nécessite pas d'être basé à Ottawa, car nous couvrons une zone allant de l'Alberta à Terre-Neuve-et-Labrador.

Overview/ Aperçu

Eastern Canada Response Corporation (ECRC) is a federally certified marine oil spill response organization operating across Eastern Canada. Our mandate supports environmental protection, regulatory compliance, and national response readiness. Accuracy, reliability, and trust are foundational to our operations — including payroll and employee benefits.

SIMEC est un organisme fédéral certifié spécialisé dans les interventions en cas de déversement d'hydrocarbures en mer, qui opère dans tout l'est du Canada. Notre mandat consiste à soutenir la protection de l'environnement, la conformité réglementaire et la préparation nationale aux interventions. La précision, la fiabilité et la confiance sont les fondements de nos activités, y compris la paie et les avantages sociaux des employés.

Position Summary/ Résumé du poste

The role focuses on Material Assets and Management Accounting, including processing and verifying financial documents and invoices throughout the full lifecycle — from Planning to Disposal — to ensure accuracy, compliance, and efficient financial administration.

In addition, the position provides logistics support, contributing to the coordination and distribution of resources, as outlined in the broader logistics responsibilities of the role

The coordinator also serves as the first backup for the Project Team and the second backup for the Finance and Accounting department when not engaged in project duties.

Duties / Fonctions

Accounting of Material Assets and Management, incl. Maintenance

o Financial Document Processing & Invoice Verification: Process and verify financial documents and invoices for

- § Asset Lifecycle Management Accounting: Recording new additions, processing disposals, managing transfers between departments, and adjusting for impairments.

- § Depreciation & Amortization: Calculating and posting monthly depreciation and verifying the accuracy of amortization rates to ensure correct financial statements.

- § Inventory Control: Overseeing material transfers, conducting reconciliations between sub-ledgers and the general ledger, and tracking project-related costs (e.g., Work in Progress).

o Maintaining Ledgers and Accounts: Manage project-related and accounting databases for timely and accurate information flow. Maintain complete ledgers and general accounts. Month‑end and Year‑end processes, including accruals, reconciliations, adjusting entries.

Assist with time management (payroll-related) and tracking activities.

Logistics support during project activities:

- Food Services: Plan, coordinate, and provide food services for all tactical responders and overhead personnel, including remote locations such as staging areas.

- Supply Management: Receive, store, coordinate and distribute resources efficiently. Maintain accurate inventory of all supplies and equipment. Ensure servicing and accountability of non-expendable items.

- Facilities Management: Set up, maintain, and demobilize incident facilities. Provide sleeping and sanitation facilities for incident personnel.

Reporting & Documentation: Prepare financial and statistical plans, budgets, and reports to support informed decision‑making.

Cross‑Functional Collaboration: Work closely with departments and participates in meetings to ensure project accuracy, alignment, and transparency.

Tool & Process Development: Create tools and documentation to improve work management and provide clear justification for decisions.

Workflow Engagement: Drive efficient workflow by proactively engaging employees and suppliers to gather required information and keep tasks on schedule.

Serve as a backup resource (to cover vacations, personal leave, etc.):

- Primary backup for the Project Team

- Secondary backup for the Finance and Accounting Department when not engaged in emergency‑response duties.

Qualifications / Qualifications

- Completion of a 2–4-year program in accounting or related field

- 3-5 years of experience in a financial or accounting role

- Experience in Material Accounting within a project‑driven environment (preferred)

- Experience working in a project‑driven environment (preferred)

- Experience within a federally regulated work environment (preferred)

Experience /Expérience

- A strong understanding of cloud applications, Excel and financial reporting tool

- Strong time‑management skills, with the ability to prioritize and manage multiple tasks

- Excellent communication and interpersonal skills

- Strong analytical abilities; audit, proof-reading and problem-solving skills

- Independent and innovative thinking to create and develop tools demand

- ICS 100, 200, 300

- Bilingualism (English/French)

Working Conditions

- Hybrid or on-site work depending on project needs

- Work within, Finance & Logistics function during the initial response phase of marine oil spills as required. Spill Management Team member for Level 4 marine oil spills.

- Be prepared to travel on short notice to a spill location within ECRC’s Geographic Area of Response (GAR) to carry out response activities, when level 4 is activated.

Job Types: Full-time, Permanent

Pay: From $55,000.00 per year

Benefits:

- Dental care

- Extended health care

- Paid time off

- RRSP match

Work Location: Hybrid remote in Ottawa, ON K1P 5H9