Plant Administrator

Overview

Major Duties & Responsibilities

- Work safely at all times, comply with plant safety and business policies and maintain a safe work environment at all times.

- Provide administrative support to Plant Management.

- Maintain confidentiality of employee personnel files; orient employees to company procedures and benefits, assist in training plant employees on purchase requisitions, and inventory management.

- Interface with vendors to process material and service procurements.

- Timely payment of all invoices, oversees warehouse inventories, support monthly accounting reports, and maintains an efficient correct filing system.

- Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

- Open, sort, and distribute incoming correspondence, including mail, faxes and email.

- Support preparation, control, and distribution of plant documents, including procedures, drawings, and records.

- File and retrieve corporate documents, records, and reports.

- Answer phones, route calls, greet and screen visitors and operate the gate for visitors, contractors and deliveries.

- Prepare responses to correspondence containing routine inquiries.

- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

- Make travel arrangements for plant staff.

- Manage Visitor and contractor site orientation training completion, record keeping and reporting.

- Exercise independent problem solving skills for business, purchasing, and cost accounting issues, utilizing all available resources, including procedures, off-site support staff, available data and software documentation.

- Support recording and reporting of accurate monthly accruals to accounting personnel.

- Assist in preparing and distributing reports as required.

- Organize special events for the facility, such as, business meetings or company sponsored social events.

- Manage janitorial and uniform services and other repetitive vendor services associated with maintaining the facility.

- Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

- Open, sort, and distribute incoming correspondence, including faxes and email.

- File and retrieve corporate documents, records, and reports.

- Greet visitors, answer calls and determine whether they should be given access to specific individuals.

- Prepare responses to correspondence containing routine inquiries.

- Perform general office duties such as ordering supplies, maintaining records management systems, overseeing office equipment maintenance and performing basic bookkeeping work.

- Assist in inventory receiving, labeling, binning, processing, counting and data input for cycle counts.

- Comply with site and corporate Environmental, Health and Safety policies including but not limited to ergonomics, hazard communication, human performance, chemical handling.

- Support and adhere to cyber security awareness and compliance programs through training, good cyber security practices and others means.

- Other administrator level duties as assigned.

Education/Experience Required

- High school diploma plus two years’ work experience in a related field required. Associates' Degree or equivalent experience preferred.

- Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.

- Computers and Electronics — Well versed and knowledgeable in Microsoft Office products with the capability to learn other software applications to support the business unit. Prior experience with Maximo and Oracle PeopleSoft program experience a plus.

- Excellent verbal/written communication skills.

- Excellent organizational, analytical and problem-solving skills and demonstrated ability to multi-task and work effectively under pressure.

- Experience in warehouse operations, including forklift operation is a plus

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

- 401(k)

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Life insurance

- On-the-job training

- Paid time off

- Tuition reimbursement

- Vision insurance

Work Location: In person