Planning Coordinator

LocationOttawa, ON
Job Typefull_time

About This Job


Who We Are:

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.


Description:

ATCO Frontec is seeking a Planning Coordinator to join our National Research Centre project department in Ottawa, ON. The Planning Coordinator is responsible for ensuring that all work order requests are received, scheduled, completed, recorded, and entered into the work management system daily. The Planning Coordinator also provides general administrative duties including record keeping, issuing security passes, answering the phone, and assembling project files.

This position is required to be in English and secondary French is preferred.


Responsibilities:

Perform general administrative duties including record keeping, customer service, answering the phone, maintaining files for subcontractors, Project Files etc.
Maintain the Work Status Report by updating, work status, schedule start/finish, actual start/finish dates, costing information and notes.
Update and Issue Work Status Reports to all client’s weekly.
Receive by email, in person and via the phone client requests for service.
Maintain a current after-hours, emergency and contractor contact list.
Order stationary and other office supplies as required.
Receive, sort and deal with incoming/outgoing mail each day.
Coordinate security clearance request and maintenance registry of approved clearances.
Coordinate, schedule and follow-up on client requested moving services with the subcontracted movers.
Analyze service requests to prioritize urgent issues and allocate resources accordingly.
Develop work packages to provide all required information/criteria for precision maintenance.
Coordinate with the maintenance team and other stakeholders for scheduling and execution of tasks.
Performance will be assessed according to customer satisfaction, accuracy of estimates, response time/turnaround time of jobs, completeness/consistency, and technical content of work packages.
Interface with Project Coordinators to ensure tasks are scheduled based on accurate ETA information.
Ensure subcontractors have valid insurances and WSIB clearance. Use Comply Works Software to Manage compliance.


Qualifications:

Candidate must have 3+ years of project experience within a maintenance role; coordination/planning/scheduling.
Minimum college diploma, university degree in Engineering is preferred, Degree in mechanical or electrical engineering is considered an asset.
Ability to see the big picture and connect the dots in a fast-paced, operational environment.
Must have the ability to multi-task and handle a high volume of work with accuracy, while prioritizing.
Strong oral English communication skills are mandatory. Secondary French is preferred.
Excellent organizational and time management skills.
Proficiency in data entry with attention to detail.
Expertise with Microsoft 365 programs, including Sharepoint, Outlook, and Excel, and willingness to learn and utilize other database programs.
Experience with Computerized Maintenance Management Systems (CMMS), such as SAP.
Ability to work independently or in a group environment.
Strong customer service orientation skills and a desire to achieve results.
Some experience or exposure to general accounting practices and system would be an asset.


We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Security Clearance Check.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

Similar Jobs

EH

Project Management Consultant

logo
Job TypeFull-time
 
West Palm Beach, Florida
about 6 hours ago
EH

Project Management Specialist - Entry

logo
Job TypeFull-time
 
West Palm Beach, Florida
about 6 hours ago
company-logo

Planning Coordinator

ATCO
Job Typefull_time
 
Ottawa, ON
4 days ago
company-logo

Planning Specialist

Qcells
Job TypeFull-time
 
Dalton, GA
7 days ago
company-logo

Planning Specialist

Mesa Natural Gas Solutions
Job Typefull_time
 
Evansville, WY
29 days ago
company-logo

Planner/Scheduler Coordinator

Entergy
Job Typefull_time
 
The Woodlands, TX
17 days ago
company-logo

Maintenance Planner Coordinator

Kinder Morgan, Inc.
Job Typefull_time
 
Newport News, VA
4 days ago
company-logo

Project Coordinator

Sunspear Energy
Job TypeFull-time
Salary
$45760 - $52000
Honolulu, HI
5 days ago
company-logo

Project Coordinator

Toth and Associates, Inc.
Job Typefull_time
 
Springfield, MO
7 days ago
company-logo

Project Coordinator

Metlen Energy & Metals
Job Typefull_time
 
Calgary, AB
8 days ago
company-logo

Project Coordinator

Summit Line Construction
Job Typefull_time
 
Sutter Creek, CA
8 days ago
company-logo

Project Coordinator

Stiles Custom Metal, Inc
Job TypeFull-time
Salary
$41600 - $45760
Ceres, CA
8 days ago
company-logo

Project Coordinator

Toth And Associates Inc
Job TypeFull-time
 
Springfield, MO
11 days ago
company-logo

Project Coordinator

Henkels & McCoy
Job TypeFull-time
Salary
$43680 - $66560
San Diego, CA
11 days ago
company-logo

Project Coordinator

Prolium Industries Ltd.
Job TypeFull-time
 
Airdrie, AB
11 days ago
company-logo

Project Coordinator

Sunly
Job TypeFull-time
 
Moncton, NB
12 days ago
company-logo

Planner & Work Order Coordinator

NOV
Job TypeFull-time
 
Mount Union, PA
13 days ago
NC

Project Coordinator

Nhwelmen Construction
 
Kamloops, BC
13 days ago
NC

Project Coordinator

Nhwelmen Construction
 
Merritt, BC
13 days ago
company-logo

Project Coordinator

Hudbay Minerals U.S. Business Unit
Job Typefull_time
 
Sahuarita, AZ
15 days ago

Trending Jobs

company-logo

Electrical Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, PA
5 months ago
company-logo

Division Order Analyst

Coronado Resources
Job TypeFull-time
 
Dallas, TX
about 2 months ago
company-logo

Professional Landman

Penterra Services, LLC
Job TypeContract
 
Lovington, NM
25 days ago
company-logo

Accounts Payable Clerk

LPR Energy
Job TypeFull-time
Salary
$65000 - $65000
Dallas, TX
2 months ago
company-logo

Division Order Landman

R. Lacy Services, Ltd.
Job TypeFull-time
 
Longview, TX
about 1 month ago
company-logo

contract landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Lafayette, LA
4 months ago
company-logo

Oil and Gas Land and Title Analyst - SAM Associate II

Bank of America
Job TypeFull-time
 
Dallas, TX
3 months ago
company-logo

Attorney

Toeppich & Associates
Job TypeFull-time
 
Houston, TX
over 1 year ago
company-logo

Title Landman

Sustain Land Services
Job TypeFull-time
 
Norman, OK
3 months ago
company-logo

Senior Landman

Greenlake Energy
Job TypeFull-time
 
Austin, TX
3 months ago
company-logo

Oil and Gas Title Attorney

Oliva Gibbs PLLC
Job TypeFull-time
 
Houston, TX
2 months ago
company-logo

Electrical Designer

Dudley Staffing
Job TypeFull-time
Salary
$45 - $60
Canonsburg, PA
5 months ago
company-logo

Title Reviewer

Innovation Land Services
Job TypeFull-time
 
Pittsburgh, PA
5 months ago
company-logo

Landman

Stockyards Energy Land Services
Job TypeContract
 
Akiachak, TX
6 months ago
company-logo

Civil/Structural Designer

Dudley Staffing
Job TypeFull-time
Salary
$30 - $60
Canonsburg, PA
5 months ago
company-logo

contract Landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Midland, TX
4 months ago
company-logo

contract Landman

HPS Oil & Gas Properties
Job TypeFull-time
 
Cheyenne, WY
4 months ago
company-logo

E & I - Office/Field Administration

Surepoint Group
Job Typefull_time
 
Grande Prairie, AB
28 days ago
company-logo

Mechanical/Piping Engineer

Dudley Staffing
Job TypeFull-time
Salary
$55 - $75
Canonsburg, PA
5 months ago
company-logo

Senior Division Order Analyst

Formentera
Job TypeFull-time
Salary
$110000 - $130000
Austin, TX
about 1 year ago

Notice: The inclusion of job postings or company information on our platform does not imply endorsement, partnership, or affiliation. Listings may include publicly available roles from various sources, and companies shown may not have a direct relationship with Energy Hire.