Payroll Administrator

Papich Construction is currently seeking a Construction Payroll Administrator to join our team.

Who We Are:

Since 1997 Papich Construction has successfully served clients across California and has helped build communities as a respected full-service General Engineering Contractor. We take pride in successfully owning and managing one of the largest equipment fleets in California as well as being a vertically integrated Heavy Civil Contractor specializing in Road & Highway, Emergency Response, Railway Infrastructure, Utility Infrastructure, Alternative Energy, Airport, Environmental Remediation, and Heavy Equipment Rental.

It is by design that we are known for our expertise and quality. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with an approach that puts quality and safety at the center of everything we do, we’re just built to be better.

Joining the Papich team will provide you with a career that gives you ownership. As a 100% employee-owned company, Papich Construction empowers every employee to take ownership in their future. When we say our value is in our employees, we mean it literally. Building long-term success one project at a time and by working together and owning it, we all share in our successes. Own your future by joining our team at Papich Construction.

What You’ll Do…

The Payroll Administrator is responsible for the day-to-day coordination and processing of weekly payroll. This includes processing time records, compiling payroll statistics, maintaining payroll control records, and ensuring all steps in payroll processing cycle are complete and accurate. This role is also responsible for performing activities related to labor compliance/certified payroll. This includes creating and submitting certified payroll reports, and ensuring compliance with certified payroll reporting requirements, union labor agreements and federal, state, and local regulations.

Duties/Responsibilities:

· Ensures accurate and timely processing of payroll on a weekly basis. This includes entering time and reviewing pay computations, wage garnishments, benefits deductions, and tax withholdings in accordance with the appropriate union and government regulations.

· Enters/reviews new hires, terminations, and other payroll related employee changes into the payroll system in an accurate and timely manner.

· Responds to employees’ inquiries regarding taxes, deductions and related items that affect paychecks.

· Investigates payroll discrepancies and calculates back pay adjustments due to employees.

· Prepares Certified Payroll reports, statements of compliance and statements of non-performance for weekly submission, including weekly submission to customers electronically.

· Prepares relevant payroll and Certified Payroll reports and spreadsheets, including monthly, quarterly, and year-end reports.

· Assists management in the preparation of payroll tax returns, assists with accruals, and any additional reconciliation requirements as part of the monthly closing process.

· Ensures all sensitive employee data is maintained and updated in accordance with relevant policies.

· Partners with Human Resources with regards to Wage & Hour Compliance and other projects as needed.

· Partners with Project Management to ensure accuracy and scope of work details needed for preparing union, certified payroll and job costing, etc.

· Develops and maintains the payroll manual to provide step by step instructions on how to complete payroll and certified payroll tasks in their absence.

· Reviews and analyzes current payroll practices and procedures; recommends and implements positive changes and solutions.

· Maintains knowledge and understanding of rules and laws which govern and affect payroll administration practices.

· Becomes functionally proficient in the Company’s ERP system/software and maintains its data integrity.

· Complies with all workplace safety policies, procedures, and rules.

· Sets good example of time management and productivity.

· Assist with various tasks assigned by management/department.

· Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without advance notice.

What We're Looking For…

Strong math and numeracy skills for dealing with complex calculations.

Compliance knowledge to ensure legal compliance.

Problem-solving skills to handle payroll challenges.

Dependability and discretion to protect sensitive information.

Proficiency with industry software for efficient processing.

Communication and customer service skills for effective interactions.

Attention to detail for accurate record-keeping.

What You’ll Bring…

Required Qualifications:

· Knowledge of Microsoft Office Suite (Excel, Word, and Outlook)

· Self-motivated with positive attitude and strong work ethic, excellent interpersonal skills.

· Dedicated to high quality customer service delivery and integrity.

· Detail oriented, organized, independent, self-starter and willingness to learn.

· Punctual, reliable attendance and ability to maintain a consistent work schedule.

· Ability to communicate effectively with field, office, and management staff.

· Ability to prioritize and handle multiple assignments simultaneously amid interruptions and changing priorities.

· Ability to maintain confidentiality, safeguard sensitive information and exercise extreme discretion.

Education and Experience:

· Three years related experience and/or relevant training.

Preferred Qualifications:

· HCSS, Viewpoint knowledge is a plus

· Construction experience with prevailing wage knowledge is a plus.

· Payroll Certifications (CPP/FPC) preferred, but not required.

· Experience with construction industry unions preferred, but not required.

· Experience with Viewpoint Vista or other construction software helpful, but not required.

Work Schedule:

· Full-time

· Monday through Friday

What We Offer:

· Pay: $26.00-$32.00 per hour

· Employee Stock Ownership Program (ESOP)

· 401(k) with matching

· Health Insurance

· Dental insurance

· Vision Insurance

· Employee assistance program

· Flexible Spending & Health Savings accounts

· Life insurance

· Paid time off

Important Notes:

· This position is based in Arroyo Grande, CA, and requires full-time, in-office/on-site presence. This is not a remote or hybrid position.

· We are seeking qualified candidates that are available to start immediately.

· We strongly prefer local candidates or those with prior plans to relocate.

· Selected candidates for all positions must submit to post offer pre-employment drug/alcohol screen.

Work Environment:

Indoor and outdoor as required. Frequent sitting, standing, walking and carrying objects up to 25 lbs is required.

The work environment characteristics described here are representative of those an employee encounters when performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Employment Opportunity

We’re proud to be an equal opportunity employer - and celebrate our employees’ differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Papich, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best.

We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Papich makes hiring decisions based solely on qualifications, merit, and business needs at the time. If you meet the above requirements, we welcome the opportunity to learn more about you. Please apply via this posting and not by contacting our local or corporate office.

We are committed to enhancing the lives of our employees, customers, shareholders, and the communities where we live and work. We place a strong focus on conducting our business in an ethical, compassionate, and respectful way. We seek to hire, develop, and promote a talented and diverse team of professionals. We believe in leveraging the power of our different backgrounds, beliefs, perspectives and capabilities to create value for our company and our communities.

We do participate in E-Verify.

To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

Job Type: Full-time

Pay: $26.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

Schedule:

Ability to Commute:

Ability to Relocate:

Work Location: In person