Parts Coordinator

PRIMARY RESPONSIBILITIES

- Serve as liaison between clients, outside vendors, and agency departments to coordinate efficient and timely sales processing.

- Coordinate the proposal process to ensure customer equipment and proposal requirements are completed on time.

- Enter Customer RFQ's into Sales Tracking System and establish proposal output required by various departments.

- Participate in meetings with the Operation and Sales teams and to ensure clarity around goals, issues, and opportunities.

- Perform other work related tasks as assigned.

Comply with all NOV Company and HSE policies and procedures.

FACILITY/GROUP SPECIFIC RESPONSIBILITIES

Inventory Management

- Perform cycle counts to ensure accurate inventory levels.

- Track parts movement in and out of the warehouse using NOV ERP system

- Identify and correct inventory discrepancies promptly.

- Ensure stock locations are properly labeled and maintained.

Purchasing and Procurement

- Create and manage purchase orders (POs) for spare and consumable parts.

- Liaise with approved vendors and suppliers for order confirmations, lead times, and pricing.

- Ensure all procurement aligns with NOV’s compliance and cost controls.

Receiving and Shipping

- Receive shipments and inspect parts for damage or discrepancies.

- Log and barcode received items into ERP

- Prepare and package parts for shipment to rigs or other NOV locations.

- Coordinate with freight and logistics providers for timely deliveries.

Documentation and Reporting

- Maintain documentation of receipts, shipments, and inventory adjustments.

- Generate reports from ERP on stock levels, usage history, and critical items.

- Assist in preparing documentation for internal and external audits.

Support for Rig Operations

- Act as a key link between the rig operations team and the supply chain.

- Ensure all critical rig-down parts are available or expedited.

- Participate in planning mobilization and demobilization of rig equipment and parts.

System and Compliance Tasks

- Enter part information and updates into ERP system accurately.

- Follow NOV’s quality control procedures and HSE (Health, Safety, Environment) guidelines.

Support asset tracking and MRP (Material Requirements Planning) activities.

EDUCATION & EXPERIENCE QUALIFICATIONS

- High School diploma or GED, or equivalent combination of education and experience

- Strong proficiency in ERP systems. Experience in Oracle Omega and/or RTIC a plus

- 3-5 years inventory and parts sales experience required.

- Basic understanding of rig components and drilling equipment required

- Organizational skills for managing high volume parts flow

- Attention to detail for inventory accuracy and documentation

Good communication skills for coordinating with field staff, suppliers, and logistics teams.

JOB REQUIREMENTS

- Working knowledge of Microsoft products required

- Overtime may be required during weekdays, weekends, and holidays.

- Ability to operate forklift required.

- Ability to lift 50# required

COMPETITIVE BENEFITS: (visit usbenefits.nov.com for more information about our benefits offerings)

- 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.

- Competitive medical plans that cover your entire family (yourself, eligible spouse, and eligible children) as of your first date of hire for as little as $142 per pay period (bi-weekly.)

- Employees and their spouse enrolled in a medical plan can receive up to $350 (pre-tax) each per year for participating in Choose Well-being Rewards.

- FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).

- FREE Basic Life and AD&D insurance (for full-time employees).

- All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date).

- All regular full-time employees receive up to 11 paid holidays per year.