Part Time Office/HR Assistant – Job Description
We’re seeking a dependable and people-centered Part-Time Office Assistant who brings administrative experience and a genuine interest in the HR field. In this in-office role, you’ll support a variety of administrative and coordination tasks that help our workplace run smoothly, while also contributing to meaningful moments like onboarding, recognition, and team support.
This role is perfect for someone who loves helping others, thrives on organization, and wants to grow in a mission-driven environment. You’ll be a welcoming presence, a go-to support resource, and a vital part of maintaining a positive and people-focused office culture.
This role can be a great 'returnship' opportunity for someone reentering the workforce after time away, or for those who are skilled but not currently able to commit to full-time hours. While the position is part-time, there may be potential for the role to grow or evolve into a full-time opportunity over time.
This is a part-time, in-office position, averaging approximately 20-25 hours per week. Typical shifts are from 9:00 AM to 2:30 PM, with a 30-minute unpaid lunch break. Alternatively, you may choose to take a one-hour unpaid lunch break if preferred.
There is some flexibility in establishing the schedule, and this will be discussed during the interview process—but we’re looking for someone who can consistently commit to the agreed-upon hours once set.
Key Responsibilities:
•Greet visitors and direct them appropriately.
•Answer, screen, and route phone calls and emails.
•Maintain office supplies and ensure inventory is stocked.
•Ensure the employee cafeteria is well-organized, stocked with necessary supplies, and maintained to provide a clean and welcoming environment.
•Regularly clean and organize the office fridge, disposing of expired items and maintaining a tidy and hygienic space.
•Ensure adherence to the check-in and check-out policies for all guests.
•Assist with data entry, filing, and document management.
•Prepare and distribute correspondence, memos, and reports.
•Manage letters and gifts for the employee recognition program, ensuring timely distribution and coordination of recognition materials.
•Support scheduling of meetings, appointments, and conference rooms.
•Assist in maintaining a clean, organized, and professional office environment.
•Handle incoming and outgoing mail and deliveries.
•Place FedEx shipments as needed, including proper packaging, submitting orders through the FedEx website, and coordinating pickups. Maintain a stock of standard FedEx packaging and source specialized packaging as required based on project needs.
•Provide support for the motor vehicle audit process, including gathering necessary documentation and coordinating with relevant staff to ensure compliance.
•Support maintenance of corporate vehicles by scheduling service appointments, coordinating with assigned employees and auto shops, managing vehicle drop-off and pickup, and ensuring a detailed invoice is obtained for each service.
•Schedule onboarding training sessions for new hires, coordinating with all leaders and relevant team members to ensure a smooth and well-organized orientation experience.
•Support departments with placing and coordinating meal orders for internal team gatherings and external guests or meetings.
•Maintain a list of external vendors (e.g., yard work, plumbing) and serve as the primary contact for coordinating and overseeing their work at the office.
•Assist with planning and executing company events, including brainstorming ideas, sourcing supplies, and coordinating event-day logistics to ensure a smooth experience.
•Perform other clerical and administrative tasks as assigned.
Qualifications:
•High school diploma or equivalent required.
•Bachelor’s degree, preferred.
•4+ years of administrative or office support experience required; relevant leadership roles in volunteer, club, or community settings may also be considered as part of overall experience.
•Passion for people-focused work and interest in HR.
•Proficient with basic computer applications (e.g., Microsoft Word, Excel, email).
•Strong written and verbal communication skills.
•Excellent organizational and time management abilities.
•Friendly, professional attitude with a willingness to learn.
•Clean driving record with proof of insurance and valid driver’s license.
•Must be legally authorized to work in the US without employer sponsorship.
Physical Requirements:
•Ability to sit, stand, and walk for extended periods.
•May need to lift office supplies or packages up to 25 lbs.
Compensation Structure:
•Hourly Pay Rate Range ($17-$24/hour DOE)
•Performance in the Employee share of the annual company bonus
•Participation in the Employee Stock Ownership Plan (ESOP), offering you an ownership stake in the company’s success (based on meeting hourly eligibility requirements)
Notes:
•If you're excited about this role but your career path doesn’t align perfectly with every qualification listed, we still encourage you to apply. We value diverse experiences and perspectives—and we’re always open to finding the right fit.
•Compensation and responsibilities may be expanded for candidates with technical experience or demonstrated expertise in the HR field.