Office Manager

COMPANY DESCRIPTION

Envest Corp. (“Envest” or the “Company”) is a dynamic, independent energy producer developing, constructing, and operating clean energy projects across North America. Our mission is to deliver safe, sustainable, reliable, and cost-effective energy infrastructure while supporting our clients in reducing their carbon footprints. With active operations in Canada and the U.S. and a robust pipeline of late-stage projects, we are expanding our team based in Toronto with an Office Manager

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POSITION DESCRIPTION

As the Office Manager, you will serve as the primary point of contact for all office-related matters and you will be responsible for maintaining an organized and efficient workplace, providing support to internal teams, overseeing vendor relationships and office contracts, managing office supplies and services, managing Envest Office related contracts and procurements, managing Executive calendars, business meetings and events, executive travel and expenses.. This role requires a highly proactive individual who is comfortable taking initiative, managing a broad range of responsibilities, and taking full ownership of office operations.

KEY RESPONSIBILITIES

Office Administration:

- Manage day-to-day office operations, including ordering supplies, coordinating office mail and couriers, and maintaining a clean, organized workspace.

- Act as the primary point of contact for the office building management, vendors, and service providers.

- Maintain office systems (phone, internet, printers, etc.) and coordinate with Envest contracted IT support as required.

Employee Support:

- Assist with onboarding and offboarding staff (key access, IT equipment, email accounts, etc.).

- Assist with planning and coordinate team events, meetings, and internal communications.

- Manage Executive calendars (CEO, COO, CFO).

- Serve as a friendly and helpful first point of contact for staff and visitors.

Scheduling & Coordination:

- Business meeting and Board meetings coordination as required.

- Track action items as required.

- Coordinate completion and approval of Purchase Orders (PO).

Finance & Recordkeeping:

- Track office expenses, invoices, and receipts.

- Support Office related bookkeeping for basic office related expense management.

Other Duties:

- Support HR, marketing, or operations teams with ad hoc projects.

- Help implement new office processes or systems as the company grows.

- Be an internal liaison for different departments.

QUALIFICATIONS & EXPERIENCE

Qualifications:

- Post secondary education in business administration or equivalent.

- 8+ years of experience in an administrative work, office coordinator or an executive assistant (startup or small business experience is a plus).

- Strong organizational and multitasking skills with high attention to detail.

- Tech-savvy with proficiency in Microsoft Office, and basic troubleshooting.

- Excellent written and verbal communication skills.

- Friendly, professional demeanor and a proactive, can-do attitude.

- Comfortable working independently and taking initiative.