Office Manager

At DistributionNOW, we believe our associates are the best in the business. We value and reward hardworking, creative, and dedicated employees that desire to be part of a team committed to outstanding customer service.

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The Office Manager will be responsible for organizing, overseeing, and providing administrative support to the Branch Manager.JOB RESPONSIBILITIES:

- Conduct all activities and perform all job duties and functions following established, company implemented safety behaviors, processes, and procedures.

- Work with Branch Manager and leadership on general administrative duties as assigned.

- Administer daily/weekly payroll, Paid Time Off, employee absence processing, and the timekeeping system. Communicate attendance related issues to Branch Manager.

- Communicate effectively and professionally with employees, customers, support staff, vendors, drivers, and other business contacts (in person, over the phone, in writing, and via email).

- Perform customer service duties as necessary.

- Assist in completing and submitting employee related paperwork (new hire, LOAs, change of information forms, etc.) in an accurate and timely manner.

- Maintain site record keeping and employee files in an organized manner, as per company standards.

- Any other duties as assigned by Branch Manager.

- Serves as a liaison between the corporate human resources group and the facility employees collecting new hire paperwork, assisting with I-9s, maintaining employee files, communicating corporate updates to employees, labor law posters, new hire orientation, benefits.

- Generate work orders, pick slips, invoices, and daily/monthly reports.

- Sort incoming mail and prepare outgoing mail.

- Negotiate the purchase of office supplies, office equipment, etc. for the branch in accordance with company purchasing policies and budgetary restrictions.

- Responsible the maintenance of office equipment, including copier, fax machine, phone systems, etc.

- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) Coordinate daily office activities such as maintaining office and break room inventory.

- Coordinate the maintenance and modification of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. JOB REQUIREMENTS:

- High school diploma or equivalent

- 7+ years’ experience in Office Management or Administrative function

- Clerical background preferred

- SAP knowledge is preferred

- Ability to work with confidential information

- Verbal and written communication skills, both internal and external

- MS Office skills (Word, Excel, Access, and PowerPoint)

- Ability to meet deadlines and work efficiently and effectively without supervision.

- Detail-oriented, organized, objective, consistent, and analytical

- Goal-oriented with the ability to multi-task under pressure in fast-paced work environment

- Follow established guidelines, policies and procedures

- Other duties as assigned BENEFITS:

- Competitive Salary + bonus

- 401(k)/ Retirement savings

- Comprehensive Benefits (medical, dental, vision, life and disability coverage)

- Career growth opportunities

- Paid vacation/holidays