Office Manager

Overview

We are seeking an energetic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of a multi-company business environment. This role is critical in supporting both administrative and operational functions, with a strong emphasis on advanced computer skills, technical problem-solving, and technical documentation development.

The ideal candidate will be highly tech-savvy, capable of managing systems, troubleshooting issues, and producing professional technical and engineering documentation, while also handling shipping, logistics, and material coordination. This position is ideal for someone who thrives in a fast-paced environment and can bridge the gap between office management, technical systems, and documentation workflows.

ResponsibilitiesAdministrative & Multi-Company Coordination

- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette

- Oversee calendar management and scheduling using Google Workspace, Microsoft Office, and related tools

- Coordinate administrative activities across multiple affiliated companies, ensuring organization and efficiency

- Handle data entry, document management, and proofreading with high accuracy across multiple entities

- Support bookkeeping activities using QuickBooks or similar accounting software

Technical & Computer Systems (HIGH PRIORITY)

- Manage and maintain digital workflows, file systems, and cloud platforms (Google Drive, SharePoint, Dropbox, etc.)

- Troubleshoot day-to-day computer, software, and system issues independently

- Set up and maintain computers, printers, and office technology

- Work extensively in Excel/Google Sheets for data tracking, reporting, and analysis (formulas, structured data, etc.)

- Assist with process automation and system improvements to increase efficiency

- Manage large volumes of digital data across multiple companies

- Support onboarding and management of tools such as CRM systems, project management platforms, and contractor systems (e.g., Upwork)

Technical Documentation & Engineering Support (HIGH PRIORITY)

- Create, edit, and maintain professional technical documentation using Microsoft Word and related tools

- Develop and update engineering-related documents, including specifications, procedures, reports, and compliance documentation

- Format documents to high professional standards, including proper structure, tables, headers/footers, and consistency

- Convert, compile, and generate high-quality PDF documents from Word, Excel, and other formats

- Ensure all documentation is accurate, well-organized, and version-controlled across multiple companies

- Assist in preparing documentation for certifications, regulatory filings, internal processes, and project deliverables

- Maintain organized digital libraries of all technical and operational documents

- Support leadership and engineering teams in drafting, editing, and finalizing documentation

Operations, Shipping & Logistics

- Manage shipping and receiving operations, including preparing shipments, tracking deliveries, and coordinating with carriers

- Maintain inventory tracking systems for equipment, materials, and office supplies

- Coordinate procurement and restocking across multiple companies

- Assist with material preparation, packaging, and staging for projects or job sites

- Work with vendors and suppliers to ensure timely delivery and accuracy

Production & Coordination Support

- Assist with light material production coordination, including organizing components and tracking parts

- Maintain labeling, documentation, and organization of materials

- Support project coordination by tracking materials, timelines, and readiness

General Office Support

- Coordinate office supplies and maintenance requests

- Provide customer support via phone and email

- Assist with clerical tasks, reporting, correspondence, and personal assistant duties

- Identify opportunities to improve workflows using technology

Experience

- Proven office management or administrative experience, preferably across multiple companies or business units

- Strong technical/computer skills are REQUIRED, including:

- Advanced Microsoft Word (document formatting, templates, structured documents)

- Microsoft Excel / Google Sheets (data tracking and reporting)

- Google Workspace and cloud file systems

- Demonstrated experience creating technical documentation, engineering documents, and professional PDFs

- Ability to format and produce high-quality, client- and investor-ready documents

- Experience troubleshooting basic IT/software issues independently

- Familiarity with QuickBooks or similar accounting software

- Experience with shipping/logistics, inventory tracking, or operations coordination preferred

- Strong attention to detail and organizational skills

- Ability to handle both technical documentation work and hands-on operational tasks

- Bilingual abilities are a plus

- Strong problem-solving mindset and ability to learn new systems quickly

Closing

Join a fast-growing, multi-company organization where your technical skills, documentation expertise, and operational capabilities will play a critical role in driving efficiency and supporting growth. This role is ideal for someone who enjoys working with computers, producing high-quality documentation, and contributing across both administrative and technical functions.

Pay: $85,000.00 - $105,000.00 per year

Work Location: Hybrid remote in Murphy, TX 75094