Office Administrator

Ebco Metal Finishing LP has over 68 years of experience in metal finishing. Our completed projects range from large outdoor structures to very fine decorative coatings to close tolerance finishes for the high-tech industries. Our two plants totalling over 40,000 square feet are the largest facilities in Western Canada, which allows us to accommodate high volume production capacities and handle very large parts. We are seeking an experienced, detail-oriented and proactive Office Administrator to join our accounting and administration team in Surrey office, which located at 18699 25th Ave, Surrey, BC. The role is to undertake all aspects of office administration and a part of plant accounting function.

Responsibilities:

Office Administration

· Answer and direct phone calls, take messages, greet customers, suppliers and other guests on premises

· Sanitize and keep tidy Reception and all other areas of the Office

· Maintain cleanliness of office equipment

· Generate requisitions and purchase orders for office and shop supplies

· Arrange courier services, pick up and distribute mails

· Prepare coffee

· Water Office plants

· Filing and archiving old invoices and Work Orders and prepare new filing boxes

· Scan and email time cards to head office

· Manage petty cash, key and other assets for the Office

· Organize company events

· Liaison with Sales, Shop Foreman, and Shipper/Receiver

· Any tasks assigned by managers

Accounting

· Create and print work orders for production and shipping department

· Print aged work orders report for shop floor

· Check prices and other documents received from shipper and shop foreman

· Prepare customer invoices and distribute to customers/Accounting by email/mail

· Revise invoices as needed, issue credit memos and notify Accounting

· Collect payments from COD customers or assist shipper with the collection of funds

· Deposit customer cheques

· Assist with Credit Card processing

· Generate various reports for accounting, production, sales department and management

· Create orders and invoices for sale of by-products and shop supplies, prepare packages, inform customer and arrange pick up or shipment

· Assist with inventory tracking and count

Qualifications:

Job Types: Full-time, Permanent

Pay: $50,000.00 per year

Additional pay:

•

Bonus pay

Benefits:

Flexible language requirement:

•

French not required

Schedule:

Ability to commute/relocate:

Experience:

Licence/Certification:

Work Location: In person

Application deadline: 2025-04-13

Expected start date: 2025-04-28