Office Administrator

Job Overview

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office. This position requires strong administrative skills, proficiency in managing phone systems, and an ability to maintain accurate filing systems. The Office Administrator will be the first point of contact for customers.

Duties

· Directing calls as required

· Taking phone messages

· Taking lubricant orders

· Greeting and servicing walk-in traffic

· Assisting with customer bill payments (cash, cheque, credit card, debit, etc.)

· Arranging lubricant orders for walk-in traffic

· Ensuring gas customer sales are processed

· Daily cash reconciliation

· Emailing invoices to customers

· Emailing and mailing statements to customers

· Filing invoices and statements as required

· Federal tank registration and tracking

· Skid tank tracking (database)

· Document scanning

· Monthly batch credit card processing through online system

· Take lubricant and other phone orders

· Email lubricant suppliers for cross reference when required

· Forward fuel orders to dispatch

· Communicate with suppliers regarding shipments

· Communicate with warehouse for stock requirements

· Certification and compliance

Skills

If you are passionate about providing exceptional administrative support and possess the necessary skills, we encourage you to apply for this rewarding opportunity.

Job Types: Full-time, Permanent

Pay: $21.00-$25.00 per hour

Expected hours: 42.5 per week

Additional pay:

•

Overtime pay

Benefits:

Schedule:

Work Location: In person

Application deadline: 2025-04-18

Expected start date: 2025-04-21