COOEC CANADA COMPANY

Legal Assistant

Calgary, AB

Temporary, Full-time, Fixed term contract

About This Job

Position Summary:

We are seeking a detail-oriented and proactive Legal Assistant to support our Business Development (BD). This role involves contract administration, document management, legal documentation support, and cross-departmental coordination. The position is suitable for both junior and senior candidates with relevant experience.

Key Responsibilities:

•

Coordinate the execution, collection, and proper filing of all primary contracts.

•

Maintain organized and up-to-date contract filing and tracking systems; generate reports and provide contract status updates as needed.

•

Compile and update internal project tracking logs (bidding, ongoing, completed, and planned) on a weekly, monthly, and annual basis.

•

Format, compare, and edit legal documents such as contracts, amendments, and internal approvals.

•

Collaborate with BD Manager to review RFPs and assist in preparing proposal packages, including Word document drafting, flowchart creation in Excel data sheets, and PDF formatting.

•

Provide general administrative support to the BD team, or other departments as required (e.g., preparing presentations, conducting client satisfaction surveys, summarizing project statistics).

•

Assist in the preparation and submission of internal approval forms and company-wide application documents.

•

Support the legal team in organizing and maintaining corporate records, including Minute Book documentation.

Qualifications:

•

Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.

•

Experience with legal document formatting, proofreading, and contract management.

•

Knowledge of legal processes, document handling, and compliance systems is preferred.

•

Excellent attention to detail and strong written and verbal communication skills.

•

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF editing tools.

•

Ability to work independently and as part of a team in a fast-paced environment.

•

Flexible Language Requirement: English and Chinese Mandarin (Preferred)

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Schedule:

•

8 hour shift

•

Monday to Friday

Work Location: In person

Legal Assistant

About This Job

Position Summary:

Key Responsibilities:

Qualifications:

Schedule:

Work Location: In person

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