WSSC Water

IT Contracts Administrator

LocationLaurel, MD
Job TypeFull-time
Salary$84,360-$143,640

About This Job

This is a non-merit system, employment at-will, long-term contract position.


The IT Contract Administrator will administer contracts for IT products, technical services, and professional services. This role involves writing requirements, performing intake discussions, acceptance, verification, review, and maintenance of statements of work and proposals, and will assist in enforcing the proper procedures for approval and payment of supplier services and products.

Essential Functions* Works as the liaison among the Procurement Dept., IT Dept, Office of Supplier Diversity & Inclusion, General Counsel’s Office, Finance Department, and vendor contacts


Works with IT managers, business partners and Procurement Dept. on procurement planning (identify master PO opportunities, combine goods & services to streamline the process)


Works with project managers to develop procurement-related documents such as SOWs, RFPs and RFIs, bid documents, and other solicitation documents


Updates model information, pricing changes, dealer modifications, etc.


Maintains current and accurate database of IT contracts


Reviews P2P requisitions for CIO review/approval


Assures adherence to approval and payment processes


Identifies risks in WSSC Water’s IT relationships and contracts, mitigating those risks wherever possible and notifies management of concerns and issues


Manages ongoing supplier relationships, reviews vendor performance, and makes recommendations during renegotiation of contract terms where appropriate


Interfaces with the General Counsel’s Office and Finance Department to determine the legal and financial aspects of the contracts


Works with Accounts Payable on invoice-related discrepancies, delays in invoice processing, etc.


Manages contracts in collaboration with IT employees, business partners, and Procurement Dept.


Monitors contract compliance, ensures compliance with all laws, rules and policies governing the procurement of goods and services and professional services; facilitates the annual performance evaluation of vendors


Collects requirements and reviews and makes recommendations regarding vendor financial viability



Other FunctionsPerforms related duties, as assigned

Work Environment And Physical DemandsBusiness casual office environment

Required Knowledge, Skills, And Abilities* Knowledge of contract administration, development and implementation of administrative procedures, document control, and contract review cycles


Knowledge of procurement systems, proposal preparation, basic contract law, and legality of purpose


Ability to manage contracts and projects


Knowledge of Oracle e-Business Suite, specifically Oracle Financials


Excellent PC skills with proficiency in the use of word processing, spreadsheet, and database management systems


Excellent organizational, communication, presentation, and facilitation skills


Strong business writing and contract drafting skills


Strong MS Office skills, particularly Excel


Ability to communicate effectively with customers and different levels of management and staff from functional departments


Ability to manage and coordinate multiple contracts concurrently


Ability to present facts and recommendations effectively in verbal and written form



Strong teamwork orientation


Minimum Education, Experience Requirements* Bachelor’s degree and 2 years’ experience in contracts administration that includes experience developing and implementing administrative procedures for contract management, document control and contract review cycles



OR

High School diploma (or equivalent) and 6 years’ experience in contract administration that includes developing and implementing administrative procedures for contract management, document control and contract review cycles

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