HR and Payroll Generalist

General Scope:

The HR & Payroll Generalist supports day-to-day human resources and payroll operations, ensuring accurate payroll processing, compliance with federal and state regulations, and a positive employee experience. This role partners closely with HR leadership, Finance, and Operations to manage multi-state payroll, benefits administration, HRIS data integrity, and payroll accounting support.

Key Expectations:

·        Process bi-weekly multi-state payroll for hourly and salaried employees, ensuring accuracy, timeliness, and compliance

·        Administer payroll through Paylocity, including new hires, terminations (as needed), pay changes, PTO accruals, bonuses, and off-cycle payrolls

·        Maintain employee data integrity within Paylocity (job codes, departments, pay rates, tax setups, deductions)

·        Respond to payroll inquiries from employees and managers with a high level of professionalism and confidentiality

·        Support year-end payroll activities including W-2 processing, audits, and reconciliations

·        Perform GL mapping and payroll coding to ensure payroll expenses are accurately allocated by department, location, and cost center

·        Partner with Finance to support payroll reconciliations, variance reviews, and general ledger reporting

·        Assist with payroll journal entries, audits, and documentation as needed

·        Support integration between Paylocity and accounting systems (e.g., NetSuite or similar)

·        Ensure compliance with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations

·        Support multi-state tax registrations, withholding, and agency correspondence as needed

·        Assist with workers’ compensation payroll reporting and audits

·        Maintain compliance with I-9, E-Verify, and personnel file requirements

·        Support onboarding and offboarding processes, including system setup, documentation, and employee communications

·        Assist with benefits administration support (eligibility changes, life events, vendor coordination)

·        Maintain employee personnel files in accordance with record retention requirements

·        Support HR initiatives related to policies, audits, reporting, and employee relations as needed

Qualifications:

· 3+ years of experience in payroll and/or HR administration

·        High School Diploma or equivalent; CPP preferred.

·

Hands-on experience processing multi-state payroll

·

Strong working knowledge of Paylocity

·

Experience with GL mapping, payroll coding, and working with Finance/accounting teams

·

Solid understanding of payroll tax and wage & hour compliance

·

High attention to detail with the ability to manage deadlines in a fast-paced environment

·

Strong communication skills and ability to handle sensitive information confidentially

Behavioral Competencies:

·        Attention to detail and a commitment to safety.

·        Effective communication skills and a willingness to learn from more experienced team members.

·        Team-oriented mindset with a focus on supporting shared goals.

·        Flexibility to adapt to changing operational needs.

Work Environment

·        Office-based role with regular use of a computer, payroll and HRIS systems, and standard office equipment

·        Works in a fast-paced, deadline-driven environment, particularly around payroll processing periods

·        Regular interaction with employees, managers, HR leadership, and Finance

·        May require extended screen time and focused attention to detail

·        Occasional flexibility in work hours may be needed to support payroll deadlines, audits, or year-end processing

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

- Must have a valid driver’s license and maintain a clean driving record.

- Candidates must be legally authorized to work and reside in the U.S.

- Must pass and maintain client-required random drug tests.

- Must pass a background investigation.

Benefits

Package:

- Medical, Dental and Vision Insurance

- Short-Term and Long-Term Disability (company paid)

- Group Life Insurance (company-paid) and Voluntary Life options

- 401(k) retirement plan

- Employee Assistance Program (EAP)

- PTO

- 8 Paid Holidays - with 2 additional floating holidays to use at employee's discretion

EEO Statement:

One X provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law