Grant Writer & Project Administrative Coordinator

About Sun Farmers Group

Sun Farmers Group is a growing Pensacola-based energy company specializing in commercial solar, battery energy storage, combined heat and power, and utility-scale natural gas generation. We develop and coordinate complex energy projects for commercial and industrial clients across the country, operating as a single-point-of-responsibility developer and EPC coordinator. Our team is mission-driven, fast-moving, and committed to delivering results for our clients.

Position Summary

We are seeking a detail-oriented and self-motivated Grant Writer & Project Administrative Coordinator to join our team. This hybrid role combines expertise in USDA REAP grant writing and administration with hands-on construction project management support and general administrative coordination. The ideal candidate is organized, deadline-driven, and comfortable working across multiple active projects simultaneously.

Key Responsibilities

Grant Writing & Compliance

- Prepare, submit, and manage USDA REAP grant applications on behalf of agricultural and commercial energy clients

- Track grant timelines, milestones, and reporting requirements to ensure full compliance

- Coordinate with clients to gather required documentation, financial records, and project data

- Maintain organized grant files and correspondence for audit readiness

- Research and identify additional federal and state grant/incentive opportunities relevant to company projects

Construction Project Management Support

- Assist in coordination of subcontractors, vendors, and suppliers across active energy construction projects

- Track project schedules, RFIs, submittals, and change orders using project management tools

- Prepare and distribute meeting agendas, notes, and action item logs

- Support the Project Execution Plan process, including document control and version management

- Monitor project milestones and flag schedule or budget variances to project leads

Administrative Support

- Provide executive and operational administrative support to company leadership

- Manage correspondence, contracts, NDAs, and filing systems

- Coordinate travel, meetings, and scheduling as needed

- Assist with proposal preparation, formatting, and client deliverables

- Support HR and onboarding administrative tasks as the team grows

Required Qualifications

- Demonstrated experience writing and managing USDA REAP grants (required)

- Experience in construction project coordination or project management in energy, utilities, or a related field

- Strong administrative and organizational skills with a high degree of attention to detail

- Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint)

- Excellent written and verbal communication skills

- Ability to manage multiple priorities and deadlines independently

Preferred Qualifications

- Familiarity with solar, battery storage, CHP, or natural gas energy projects

- Experience with federal or state energy incentive programs (ITC, MACRS, Section 48E/45Y)

- Background in EPC project environments or working with subcontractor teams

- Associate's or Bachelor's degree in Business Administration, Construction Management, Environmental Studies, or related field

- Experience using Procore, Buildertrend, or similar construction management software

Pay: $49,382.05 - $58,000.00 per year

Benefits:

- Paid time off

Work Location: In person