Fuel Accounting Manager

Oversees the financial aspects of a company's fuel related accounting, ensuring accuracy and compliance in fuel-related transactions and reporting. This includes responsible for fuel inventory accuracy, processing invoices, recognizing fuel incentives and rebates, reconciling related balance sheet accounts, and preparing financial reports.

Key Responsibilities:

- Financial Reporting and Analysis:

- Monitor and analyze accounting data to generate comprehensive financial reports, statements, and performance metrics.

- Review and analyze general ledger balances to ensure accuracy.

- Reconcile fuel related transaction accounts and investigate discrepancies.

- Fuel Inventory Accounting:

- Review and reconcile fuel inventory across various locations.

- Lead the team in processing fuel deliveries, credit card transactions, and GL accounting tasks.

- Resolve transaction discrepancies through research and review of fuel deliveries and bills of ladings.

- Assist with AP vendor payments and billings questions.

- Fuel Incentives and Rebates:

- Review and interpret vendor and customer agreements to identify eligibility of incentives and rebates to receive from the various fuel brands and/or pay to customers

- Identify and calculate accruals for incentives and rebates each month

- Compliance and Regulatory:

- Ensure adherence to accounting standards, regulatory requirements, and internal policies.

- Collaborate with Tax Analyst to ensure proper customer/location tax set-up related to the purchase and sale of fuel processing in the system, such as state sales and use tax, motor vehicle taxes, and federal excise tax rules.

- Provide fuel transaction research and support for the preparation of tax returns.

- Team Management and Partnership:

- Lead and mentor fuel billing specialists.

- Work with Wholesale and Retail teams, and other departments, to ensure accurate and efficient fuel data processes.

- Other Duties:

- Identify and implement process improvements in fuel accounting.

- Participate in audits and provide necessary documentation.

Required Skills and Qualifications:

- Bachelor's degree in accounting field.

- Strong knowledge of accounting principles, regulations, and compliance standards.

- Experience in fuel accounting is highly desirable.

- Proficiency in accounting software and systems, with emphasis on PDI Enterprise

- Excellent analytical, problem-solving, and communication skills.

- Strong leadership and team management skills.