Front Office Associate

Job Title: Receptionist

Job Summary: We are seeking an Office Assistant who will play a vital role in ensuring the smooth operation of the office. This role involves a variety of administrative tasks, including managing office supplies, handling correspondence, and supporting other departments as needed. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment.

Responsibilities:

- Greet and assist visitors, clients, and employees in a professional and friendly manner.

- Answer and direct phone calls, taking messages as necessary.

- Manage and distribute incoming and outgoing mail and packages.

- Maintain office supplies inventory by checking stock and ordering new supplies as needed.

- Schedule and coordinate meetings, appointments, and travel arrangements.

- Assist in the preparation of company reports, presentations, and correspondence.

- Perform data entry and maintain accurate records and files.

- Support HR, Finance, and other departments with administrative tasks and projects.

- Ensure the office is clean, organized, and well-maintained.

- Handle confidential information with discretion and professionalism.

Skills/Abilities:

- High school diploma or equivalent; Associate’s degree or higher preferred.

- Proven experience as an office assistant, administrative assistant, or similar role.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Excellent written and verbal communication skills.

- Strong organizational and time management skills.

- Ability to multitask and prioritize tasks effectively.

- Attention to detail and problem-solving skills.

- Professional demeanor and strong interpersonal skills.

- Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Schedule:

- 8 hour shift

- Day shift

Experience:

- Customer Service : 1 year (Required)

- Office: 1 year (Required)

Work Location: In person