Irving Oil

Fleet Services Coordinator

Saint John, NB

Full-time

About This Job

As a Fleet Services Coordinator, you will support a large, cross functional team which has different enterprise systems to operate within. Your goal will be to provide financial services as well data analytics, data visualizations and reporting for the department. Your success will depend on your ability to prioritize action items and provide relevant and specific financial auditing and data analysis to ensure business objectives are met or exceeded.

What We Offer:

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Work Environment – Work in our beautiful Home Office building with access to a fitness facility, onsite nurse and cafe

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Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance if working out of Home Office

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Flexible Benefits Plan – in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.

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Paid Vacation – Plus an annual option to purchase additional vacation, too

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Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program

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Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

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Audit and control the purchase order and invoicing process for the department, ensuring that all products are invoiced, processed and reported on consistently

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Audit documentation for vehicles in the commercial fleet in relation to licensing, registration, and ensuring compliance with DOT standards

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Work with accounts payable on invoicing and rectifying issues, setting up new vendors in the system, and ensuring records are kept up to date for mileage of our commercial vehicles

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Provide analytics, visualization and dashboards for relevant departmental data

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Deal with repeat vendor repairs, matching estimates to actual costs, resolving problems with vendors, closing off work order payments, and escalating major issues to supervisor.

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Notify vendors of repairs needed, receiving estimates for repairs, negotiating costs and warranty recovery, updating system with costs, and determining if repairs are necessary

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Assist managers in notifying them of planned maintenance, expediting repairs at vendors, and communicating with branches to gather proactive repairs on vehicles.

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Implementation of Irving Oil policies and procedures and ensuring vendors follow Irving Oil policies and procedures and working with supervisor on making adjustments to policies and procedures.

Your Skills:

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Excellent attention to detail

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Strong financial acumen

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Strong computer literacy - Must be advanced with Microsoft Excel and intermediate with other Microsoft Office programs

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Strong skill base in analytics with a focus on nalysis, management, interpretation and presentation of relevant data sets

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Ability to work independently.

Your Experience:

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3-5 years relevant experience with a related diploma/certification (e.g. business, finance, analytics, etc.). Practical experience would also be considered as an equivalent for post-secondary education

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2-3 years relevant experience in a finance-related role

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2-3 years relevant experience in a data analytics related role

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’screated when our people from different backgrounds, identities, cultures and experiences share their unique perspectives.Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Skilled Trades

Job Requirements - Education

Fleet Services Coordinator

About This Job

What We Offer:

Your Responsibilities:

Your Skills:

Your Experience:

Job Requirements - Work Experience

Skilled Trades

Job Requirements - Education

Diploma / Certification

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