Fleet Administrator

Field and Maintenance Administrator

Location: Leduc (supporting Bonnyville, Leduc, and Fort McMurray shops) Reports to: Fleet Manager Works closely with: Parts Technician and Inventory Team

Primary Purpose

Provide administrative support to the Fleet Manager, Mechanics, and Parts/Inventory teams by maintaining accurate records, coordinating service activities, and ensuring smooth administrative operations across all three shops.

Pitbull Energy Services is a fast-growing company offering numerous opportunities to learn and be part of an amazing culture. At Pitbull, we live our values every single day. These include:

- Safety Above All Else

- Dogged Determination

- We Don’t Sugar Coat

- One Team; One Goal

If these values resonate with you and you enjoy being challenged and learning new things, then join our team today!

Key Responsibilities

- Service Documentation: Record and maintain service history for all fleet equipment and vehicles. Maintain truck binders when units are in the shop for repairs, ex. registrations and insurance.

- Work Orders: Prepare, track, and close out work orders; input details provided by mechanics.

- Parts & Inventory Support: Assist Parts Tech with order processing, receiving parts, and tracking usage.

- Communication: Act as an administrative point of contact between shops, mechanics, and Fleet Manager.

- Scheduling Support: Help coordinate maintenance schedules, inspections, and repairs across locations.

- Reporting: Generate regular reports on fleet maintenance status, outstanding work orders, and service history.

- Administrative Support: File, organize, and manage documents, invoices, and vendor correspondence.

- Compliance: Ensure maintenance records and inspections meet regulatory and company requirements.

- Purchasing Support: Assist with purchase orders, invoice coding, and reconciliation as directed.

Essential Skills & Qualifications

- Strong organizational and time-management skills.

- Proficiency in MS Office (Excel, Word, Outlook) and maintenance tracking systems.

- Excellent communication and teamwork skills.

- Attention to detail and accuracy in record-keeping.

- Experience in fleet, maintenance, or shop environment (asset but not mandatory)

Pitbull Energy Services is a field service company that provides comprehensive solutions to the oil and gas industry. Pitbull was founded in 2004 with a singular focus on providing quality, reliable services to customers across Western Canada. With over 200 employees, Pitbull has grown into one of the largest providers of energy services in Western Canada. Our team includes skilled operators, tradespeople and technicians who provide excellent customer service by taking pride in their workmanship while always maintaining environmental awareness and safety standards.

Pitbull is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.

We thank you for your interest in a career with Pitbull Energy Services Inc., however, only those selected for an interview will be contacted.