Fleet Administrator

About Us

At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude.

With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints.

SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations — mitigating risks, reducing financial obligations, and maximizing value for our clients.

Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share.

Your Opportunity at SECURE

The Administrative Assistant is a highly organized and energetic individual provides administrative support to the SECURE’s Asset Management team. The successful candidate will quickly develop a working knowledge of the day to day operations and company activities while providing excellence in customer service and stakeholder management.

To be considered for this position, please submit your application by August 18, 2025

The Team

This position will appeal to an individual who enjoys working in a dynamic team environment and has the flexibility to manage daily activities and conflicting priorities in a proactive and positive manner.

Work Environment

This is a full time position working 8:00am to 5:00pm Monday to Friday in our Red Deer office.

A Day in The Life

- General administration duties (meeting prep, filing/scanning documents, travel planning, expenses, etc.)

- Proper administration and maintenance of Accounts Payable and Receivable

- Receive, coordinate and process all invoices and purchase orders ensuring timeliness and accuracy

- Provide support and analysis on tasks related to producing accurate job set-up, cost/revenue tracking and job completion procedures

- Assist and perform job set up functions, including input of Budgets, accurate Cost Code structures, rate tables and ensuring compliance with client contract

- Provide support and analysis on tasks related to producing accurate job set-up, cost/revenue tracking and job completion procedures

- Assist the team in managing inventory control of assets

- Work closely with the Shop and Field Managers to update all repair orders

- Work closely with Shop and Field Service Technicians to ensure timely execution on all repair related matters.

- Review and edit service reports and repair orders for accuracy

- Assist in generation and distribution of weekly/monthly/quarterly projects reports

- Accurate data entry into computerized system with special attention to accuracy and timeliness.

- Ensure a focus on quality, service excellence and efficiency within areas of responsibility

- Coordinate the flow of field paperwork ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual

- Related tasks and projects as required

Skills, Experience & Qualifications

- Grade 12/GED

- Administration or Accounting Certificate/Diploma would be considered an asset

- Minimum 2 years administrative/accounting experience

- Experience working with information related to the repair and maintenance of heavy equipment is an asset.

- Good time management and organization skills and ability to work effectively under pressure, meet demanding deadlines, & multi-task

- Ability to adapt and interact within different working environments

- Solid ability and experience working in a team-based environment

- Excellent communication, interpersonal and customer service skills

What's in it for you

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer:

- Competitive industry wages, and compensation programs which includes:

- Employer paid benefits: health, dental & more

- Health care spending account

- Employee wellness program

- Employee savings plans

- Career progression

- A competitive employee referral program

- Industry leading safety standards

We believe our team’s strength comes from our diversity.

Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.

We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.

Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.