Executive Secretary, President & CEO's Office

Responsibilities

- Provide high-level executive administrative support to the President & CEO.

- Manage complex calendars, schedule meetings, and coordinate appointments with efficiency and accuracy.

- Maintain strong organizational practices to prioritize competing tasks and deadlines.

- Assist in the planning, execution, and logistics of corporate events and meetings.

- Protect confidential information and handle sensitive matters with the highest level of discretion.

- Perform a variety of administrative tasks including data entry, document preparation, and digital filing.

- Communicate professionally with internal and external stakeholders, demonstrating excellent phone and customer-service etiquette.

Requirements

- Exceptional verbal and written communication skills.

- Strong organizational skills with proven ability to manage time and attention to detail.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Minimum of 3 years’ experience providing administrative support to senior leadership.

- Ability to handle multiple priorities in a fast-paced environment.

- Highly efficient and deadline-driven with a proactive work approach.

- Ability to maintain confidentiality and demonstrate sound judgment.

- Bilingual fluency in English and Portuguese required.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

- 401(k) matching

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person