Executive Assistant to the Chief Operating Officer

Description About the Role

We’re looking for a high-performing Executive Assistant to support our Chief Operating Officer. This role goes beyond basic administrative support — it’s about keeping the COO operating at full capacity and serving as a trusted extension of their leadership. You’ll manage key logistics, handle communications, and occasionally act on behalf of the COO in cross-functional initiatives. This is a role for someone who thrives on responsibility, handles ambiguity well, has well developed interpersonal skills and exhibits a strong sense of ownership. This position could be On-site or Hybrid.

Responsibilities

- Manage the and maintain the COO’s calendar, schedule meetings, and coordinate appointments

- Manage inbox flow to help eliminate chatter, respond to routine emails, draft correspondence and provide summaries on important threads

- Coordinate meetings, internal briefings, and follow-ups

- Track and follow up on action items, deadlines, and key priorities

- Support special projects by gathering data, preparing materials, and helping with cross-functional execution

- Occasionally represent the COO in internal meetings or project check-ins

- Create presentations, summaries, or dashboards to support key decisions

- Serve as a key point of contact for internal stakeholders on behalf of the COO

- Draft internal communications and prep materials for leadership or company-wide updates

- Help monitor priorities across multiple teams to ensure alignment

- Coordinate logistics for internal and external meetings and events

What We’re Looking For

- 5+ years of experience supporting a senior executive in a fast-paced environment

- High emotional intelligence, strong judgment, and ability to handle confidential information

- Excellent organizational and prioritization skills

- Clear, professional communication — written and verbal

- A proactive, no-task-too-small mindset

- Comfort operating with limited direction and taking initiative

Bonus If You Have

- Experience in operations, consulting, or project coordination

- Familiarity with tools like Outlook, Excel, PowerPoint, and ClickUp or similar