Executive Administrative Assistant

We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

Generac has an exciting opportunity for an Executive Administrative Assistant for the EVP and President of the Consumer Power business and the Senior Consumer Power Leadership Team (staff) as needed. This role is expected to provide personalized and confidential executive assistance with discretion and judgment, working with limited direct supervision while displaying a high level of professionalism in all interactions – internal and external.

Responsibilities are inclusive of standard executive administrative assistant duties to include scheduling/calendar management, meeting facilitation, documentation/meeting notes and follow-up, organizing team volunteer activities and outside/social events for the senior leadership team, and other administrative duties as assigned to include the following:

- Administer travel

- Approve PTO/travel on behalf of the President

- Expense administration for the President

- Manage calendar and meeting schedule of the President and key Consumer Power meetings

- Onboard direct reports of the President

- Coordinate needs of the Pewaukee facility in partnership with Operations, HR and Internal Communications where appropriate

- Administer Consumer Power facility needs for daily employee usage

- Serve on teams focused on Pewaukee facility employee engagement

In addition, this role will be responsible for initiatives and programmatic work to include but not limited to the following:

- Own and develop the Leadership Connect Series program to engage employees through visibility and exposure to senior leadership and to build/develop business acumen.

- Develop and execute internal employee communication plan for President to employees (monthly email from Kyle Raabe to CP organization) in partnership with Internal Communications and HR.

- Coordination of Corporate presentations; provide input and editing as appropriate.

- Administration of CP key events calendar and coordination with Corporate key meeting/events calendar.

Major Responsibilities

Administrative Duties:

- Manage travel & expense management.

- Serve as onboarding coordinator for new employees reporting to the President, Consumer Power.

- Approve PTO and travel.

- Provide general administrative support for the President and his senior leadership team.

Meeting & Calendar Management:

- Manage calendar and meeting schedule of the President and key Consumer Power leadership meetings.

- Manage all remote and internal meetings for VP level and up within Consumer Power.

- Coordinate meeting room set up for key Consumer Power meetings, internal & external.

- Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.

Pewaukee Facility Oversight:

- Coordinate Pewaukee Facilities Steering Committee and participate in quarterly meetings dedicated to identifying building needs and enhancements.

- Consumer Power parking administration: Administer underground parking passes for Consumer Power.

- Conference Room Management and set-up.

Project Work/Additional Duties:

- Partner with the President to develop monthly email communication to employees.

- Own, develop and evolve the Consumer Power Leadership Connect Series focused on employee learning (i.e., developing business acumen) and exposure to senior leaders.

- Serve as a member of the Pewaukee FUN Committee dedicated to identifying and planning various fun, social events to drive employee connections and relationship building.

- Provide input to the President on team matters, employee morale, opportunities to improve operational efficiencies and meeting structures and employee engagement.

- Coordination of Corporate and Consumer Power presentations; ensure established deadline is met and provide input and editing.

- Participate in special projects as they arise and with the support/approval of the President.

Minimum Job Requirements

Education

Associate Degree’s in Business or related field

Certification / License Work Experience

- A minimum of 5 years prior experience in executive administration or similar role supporting a business segment President and senior leadership team (Sr Directors, VPs and SVPs).

- Prior project management experience.

- Prior experience managing calendars and coordinating travel for an Executive and senior leadership team/staff.

Knowledge / Skills / Abilities

- High proficiency with Microsoft Office Suite software (e.g., Teams, Outlook, PowerPoint, Word)

- Project management knowledge and skills.

- Excellent written and verbal communication skills with the ability to interact with senior leaders, and internal and external stakeholders.

- Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.

- Exceptional customer service skills.

- Excellent organizational skills.

- Ability to work quickly and decisively.

- Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes).

- Attention to detail and organizational skills.

- Possesses confidence and ability to make decisions and prioritize independently.

- Ability to work in a fast-paced environment as part of a cohesive team to meet critical deadlines.

- Ability to anticipate needs and demands and assume a proactive approach supporting the President and his senior leadership team.

Preferred Job Requirements

Work Experience

- Diversification of career in other areas (E.g., Marketing, Communications, Project Management, etc.) that would indicate greater depth of knowledge beyond Executive Administration.

Physical Demands

: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”